Approve or decline employee timesheets

If you have Payroll Admin access, approve or decline an employee's timesheet or multiple timesheets before processing the pay run. You need to do this for each pay run to make sure they're processed.

Users with an employee user role can also approve timesheets in My Payroll with the Approve Timesheets permission.

Approve or decline a timesheet

  1. In the Payroll menu, select Timesheets.
  2. (Optional) Click the timesheet for the pay run period you're interested in to review the details.
  3. If required, edit the timesheet.
  4. Click Approve or Decline.

When to edit and approve versus decline

Approve a timesheet after you've reviewed it and made any changes. The employee will see the updates in My Payroll when they next log in, but will not be notified of these changes by email.

Decline a timesheet that is incorrect and needs to be sent back to the employee. An email notification is sent to the employee and they can then revert the timesheet to draft, make changes and submit again.

When the employee reverts the timesheet to draft, you won’t be able to see it or create a timesheet for the same time period.

Approve multiple timesheets

  1. In the Payroll menu, select Timesheets.
  2. Select the checkboxes of all the timesheets you want to approve for the pay run period you want.

    Image of a list of timesheets.

  3. Click Approve.

You might also be interested in