Approve or decline employee timesheets

If you're a Payroll Admin user, approve or decline an employee's timesheet, or multiple timesheets, before processing the pay run.

You need to approve or decline timesheets for each pay run, to make sure they're included when you process the pay run.

Approve or decline a timesheet

  1. Go to Payroll, then click Timesheets.

  2. (Optional) Click the timesheet for the pay run period you are interested in to review the details.

  3. If required, edit the timesheet.

  4. Click Approve or Decline.

When to edit and approve versus decline

Approve a timesheet after you’ve reviewed it and made any changes. The employee will see the updates in My Payroll when they next log in, but will not be notified of these changes by email.

Decline a timesheet that is incorrect and needs to be sent back to the employee. An email notification is sent to the employee and they can then revert the timesheet to draft, make changes and submit again.

When the employee reverts the timesheet to draft, you won’t be able to see it or create a timesheet for the same time period.

Approve multiple timesheets

  1. Go to Payroll, then click Timesheets.

  2. Select the check boxes of all the timesheets you want to approve for the pay run period you are interested in.

    Approve timesheets selection area.

  3. Click Approve.

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