Add employee contact details, salary and wages

Add an employee's contact details, work location, social security number, start date, pay schedule, and salary and wages.

  1. In the Payroll menu, select Employees.
  2. Click Add Employee.
  3. Enter your employee's basic information.

    Your employee's address must be a physical address. If you have a PO Box or Commercial Mail Receiving Address, add this in the Mailing Address section.
    Xero hides sensitive employee information like an employee's date of birth, when there’s a login from an unusual location or device. You'll receive an email from Xero notifying you of the suspicious login.

  4. If the employee has the authority to approve time off, select the Approve Time Off checkbox.
  5. If the employee has the authority to approve timesheets, select the Approve Timesheets checkbox.
  6. Click Save.
  7. Click the Employment tab.
  8. Select the employee's primary work location.

    Your employee's work location must be the same state as the employee's home address.

  9. Enter the employee's social security number, start date, and payroll schedule.

    The start date is used as the anniversary date for time off accruals.

  10. Click Set New Salary & Wages.
  11. Add in the employee's salary information, and click Add.
  12. Click Save.