Add statutory maternity leave

Work out if your employee is eligible for Statutory Maternity Pay (SMP), then add start and end dates so it's captured when you process your pay runs.

Add an employee's maternity leave

If the employee is eligible, SMP can only be paid for a certain number of full weeks (GOV.UK website).

  1. In the Payroll menu, select Time Off.
  2. Click New, then select Statutory leave.
  3. Select the employee, then select Maternity.
  4. Complete the date fields. Once you enter the leave period, Xero displays the number of weeks and days the employee is taking off.

    Image of maternity leave page.

  5. (Optional) Click Add actual birth date and select a date where the birth date varies from the expected due-date.
  6. Select Yes if the employee's maternity pay is subject to pension calculations.
  7. Select Yes if the employee has provided sufficient documentation, such as their MATB1 certificate. If No, your employee won't be entitled to SMP.
  8. Click Add. Xero checks your employee’s entitlement, and whether they can earn SMP for this period of leave.
  9. (Optional) To edit the average weekly earnings calculated by Xero:
    1. Click the request you want to edit.
    2. Update the amount under Average weekly earnings.
    3. Click Save.
  10. (Optional) To override average weekly earnings when Xero can't calculate an amount:
    1. Click the request you want to edit.
    2. Click Override average weekly earnings, then add an amount.

      Image of override button.

    3. Click Save.

Keeping In Touch (KIT) days

During maternity leave, your employee can work KIT days without losing any SMP. If they use more KIT days than allowed, your employee loses SMP for the week in which these additional days occur. You can only add KIT days once your employee's maternity leave has started.

  1. In the Payroll menu, select Time Off.
  2. Click the request you want to edit.
  3. Use the date picker to add KIT days to the Keep-in-touch days field.
  4. Click Save.
If you want to pay your employee their normal daily rate for their KIT days, use the additional earnings pay item on the employee’s draft payslip.

Your employee returns to work early, then goes off sick

If your employee returns to work early before the end of their maternity pay period and is later absent from work due to sickness, they may be entitled to earn SMP for each full week they're away.

  1. Add a new statutory leave request and select Maternity.
  2. Enter your employee’s original expected due date.
  3. Then enter the new sickness leave start and end dates.
  4. Select Yes if the employee's pay is subject to pension calculations.
  5. Click Add. Xero checks with existing eligibility criteria if they're Entitled or Not Entitled to earn SMP for this period of leave.