Add statutory sick leave

Work out if your employee is eligible for Statutory Sick Pay (SSP), then add start and end dates so it's captured when you process your pay runs.

Before you start

  • If your employee was sick within a certain number of days and you used a different method to record their sickness, you'll need to enter their sick leave history in Xero. Xero links the periods of sick leave and automatically calculates the correct sick pay in future.

    Employee rights when on leave (GOV.UK website)

  • If your employee returns to work before the end of a maternity pay period and later becomes sick, they may be eligible for SMP for each full week of leave. Rather than using their sick leave, Xero directs you to enter the sick leave as statutory maternity leave. Xero then checks their entitlement and processes the pay.

Add time off as statutory sick leave

  1. In the Payroll menu, select Time Off.
  2. Click New, then select Statutory leave.
  3. Select the employee, then select Sick.
  4. Complete the date fields. Once you enter the sickness period, Xero displays the number of waiting days and qualifying days applied to this leave.

    Image of the sick leave page.

  5. Select Yes if the employee's sick pay is subject to pension calculations.
  6. Select Yes if the employee's sick leave is due to a pregnancy-related illness.
  7. Select Yes if the employee has provided sufficient documentation. If No, your employee won't be entitled to SSP.
  8. Click Add. Xero checks your employee’s entitlement, and whether they can earn SSP for this period of leave.
  9. (Optional) To edit the average weekly earnings calculated by Xero:
    1. Click the request you want to edit.
    2. Update the amount under Average weekly earnings.
    3. Click Save.
  10. (Optional) To override average weekly earnings when Xero can't calculate an amount:
    1. Click the request you want to edit.
    2. Click Override average weekly earnings, then add an amount.

    3. Click Save.