Add statutory sick leave

Work out if your employee is eligible for Statutory Sick Pay (SSP) and add start and end dates to make sure this is captured when you process upcoming pay runs.

Before you start

  • If your employee was sick within the last 56 days and you have used a different method to record their sickness, you'll need to enter their sick leave history in Xero. Xero will then link the periods of sick leave, and automatically calculate the correct sick pay in future.
  • If your employee returns to work early before the end of a maternity pay period and is later absent from work due to sickness, they may be entitled to earn SMP for each full week of absence, rather than using up their sick leave. Xero will redirect you to enter their sickness leave start and end dates as statutory maternity leave to check entitlement and process pay.

Add time off as statutory sick leave

  1. In the Payroll menu, select Time Off.
  2. Click Add time off, then select Statutory Leave.
  3. Select the employee.
  4. Select Sick.
  5. Complete the date fields. Once the sickness period has been entered Xero will display the number of waiting days and qualifying days applied to this leave.

    Add Statutory Sick Leave.

  6. (Optional) Select the Subject to pension calculation checkbox to include these payments in the calculation of employee and employer pension contributions.
  7. If your employee has not provided sufficient notice or documentation, change Did [employee name] provide sufficient documentation to No. Note, your employee will not be entitled to SSP.
  8. (Optional) Select the Pregnancy related illness checkbox.
  9. Click Add. Xero checks your employee’s entitlement and shows you if they are Entitled or Not Entitled to earn SSP for this period of leave.
  10. (Optional) To override average weekly earnings:
    1. Under Time Off, click the request you want to edit.
    2. Update the amount under Average weekly earnings.
    3. Click Save.