Add employee contacts (for Xero's Pay Run feature)

Add employee contact information such as personal, employment and bank account details for use in Xero's pay run.

How it works

  • Xero lists your employee contacts separately to your supplier and customer contacts. This is because employee contact records contain confidential information that other users may not be entitled to see.
  • Any exisiting supplier or customer contacts who are also employees will need to be added separately as employee contacts.
  • You cannot merge, import or export employee contacts, and you can't add them as groups.

Add employees and their full details outside a pay run

  1. In the Contacts menu, select Payrun Employees.
  2. Click Add Employee.
  3. Enter the employee's personal details, following these guidelines:
    • Enter a name that is unique to each employee. Xero requires a first or a last name, but not both. So you can search for your contacts in Xero, we recommend entering the employee's name in English, or using characters from the basic Roman alphabet.
    • Enter an email address that can be used to receive payslips from Xero.

    Image showing the Add Employee screen and the personal details you can enter.

  4. (Optional) Enter the employee's Financial Details.

    Image showing the Add Employee screen and the employment details you can enter.

    • The Employee Tax Number and Ordinary Rate fields are not required.
    • Xero uses the Payment Details when you pay your employees using a batch payment in Xero.
  5. Click Save.

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