Approve or reject leave requests

Approve leave requests to include in a pay run. You must process all leave requests through this workflow, so accruals balance correctly.

These instructions are for Payroll Admins.

Approve versus reject

Approve: You can edit some details, including the type of request, description, date and hours of the request before approving it.

Reject or Reject With a Note: Once you’ve rejected an employee’s leave request you can only view it from the History tab. The employee receives an email notification about the rejection, but can’t edit or resubmit the request.

Approve or reject an employee’s leave request

  1. In the Payroll menu, select Leave.
  2. Under Leave to Approve, click on a leave request to open it.
  3. Review the request and edit some details if needed.
  4. Click Approve; or Reject or Reject With a Note.

The employee receives an email when you approve or reject the request.

Approve multiple leave requests at one time

  1. In the Payroll menu, select Leave.
  2. Under Leave to Approve, click the checkboxes of all requests to approve or click the checkbox at the top to select all.

    Leave to approve

  3. Click Approve.

All employees receive an email when you approve their requests.

The balance shown in the employee's Leave tab reduces each time you approve a leave request. Your employees will only see leave balances on their payslips for completed leave that has been included in a pay run (and if you have selected the checkbox to show balances in their payslip).