Export a batch payment file to import into a bank account

After you've created a batch payment, export the payment file and upload it to your bank to pay the bills in the batch.

Before you start

Make sure:

  • Your bank account is correct in Xero.
  • Your bank account (typically a business bank account, not a personal one) can make direct credit payments to contacts this way.
  • If your bank requires, you enter your direct entry (DE) user ID for these payments in the Edit Bank Account Details screen.
  • You select the Include self-balancing transaction in the ABA file checkbox in the Edit Bank Account Details screen.
  • Your exported batch file will be in APCA Direct Entry format (ABA) suitable for Australian banks.
You don't need to export a batch payment file if you've set up a direct feed with Tyro Payments.

Export your batch file

  1. In the Accounts menu, select Bank Accounts.
  2. Click the name of the bank account you made the batch payment from.
  3. Open the batch payment.

    It's called either Payment: multiple items or Payment: Name of customer (for a single payment).

  4. Click Export Batch File to download the file.

    Export batch file

If there's a bill in your batch with incomplete information, you'll get a message showing the payment line errors when you try to export the file. You'll need to edit your batch before exporting the file.

Import the batch payment file to your bank

Once you've downloaded the batch payment file, you don't have to open it.

  1. From your downloads folder on your computer, upload the file into your online banking.
  2. If you're asked to process the batch as a single statement line or multiple statement lines, choose the single statement line.

If you import the saved batch file into your bank account, it's important not to change the file format or the data in the file.

If you haven't uploaded files into your bank account for these types of payments before, contact your bank to find out how to do this.

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