Create a timesheet for an employee

If an employee hasn’t submitted their timesheet for the pay period, create a brand new one, or use an existing timesheet template, and approve it before processing a pay run.

You must have Payroll Admin user access to create employee timesheets.
  1. From Payroll, select Timesheets.
  2. In the Employee field, select the employee you want to create a timesheet for.
  3. In the Period field, select the time period the employee worked.

    If the pay period you want isn't available, a draft timesheet may already exist. The employee will have to submit or delete it before you can continue.

  4. (Optional) In the Load Timesheet Template field, select a template.
  5. Click Add.
  6. Select the Earnings Type.
  7. Enter the number of hours the employee worked for each day they worked. Xero automatically updates the total as you enter the hours.
  8. (Optional) Click Add another line to enter more earnings types and hours.
  9. Click Save Draft to review the timesheet later, or Approve it now.
  10. Click Close.