Available payroll tax forms and payment methods

Check which payroll taxes and tax forms are available in Xero, and the different ways you can file and pay them.

Filing methods

Payment methods

Forms available

Filing methods

  • Electronic - forms filed to the tax agency directly from Xero
  • Manual (state filings) - download worksheets to prepare filings outside of Xero
  • Manual (federal filings) - download and print signature-ready PDF forms from Xero and send to the IRS

Payment methods

  • Electronic - payments made to the tax agency directly from Xero
  • Manual - payments made outside Xero by electronic transfer or check

Forms available

Federal

Alabama | Alaska | Arizona | Arkansas | California | Colorado | Florida | Georgia | Hawaii | Illinois | Indiana | Kentucky | Louisiana | Maryland | Minnesota | Michigan | Mississippi | Nebraska | Nevada | New Hampshire | New Jersey | New York | North Carolina | North Dakota | Ohio | Oklahoma | Pennsylvania | South Carolina | South Dakota | Tennessee | Texas | Utah | Virginia | Washington | Wisconsin | Wyoming

Federal

Form/ paymentTitleFiling methodPayment method
940Employer's Annual Federal Unemployment (FUTA) Tax Return (includes Schedule A)Yes Electronic
Yes Manual
-
941Employer's Quarterly Federal Tax Return (includes Schedule B)Yes Electronic
Yes Manual
-
944Employer's Annual Federal Tax Return (includes 945-A)Yes Electronic
Yes Manual
-
Federal employment taxes--Yes Electronic
Yes Manual
Federal unemployment tax--Yes Electronic
Yes Manual
W-2Wage and Tax Statement (includes W-3)Yes Electronic
Yes Manual
-

Alabama

Form/ paymentTitleFiling methodPayment method
UC-CR4
UC-CR4A
Alabama Unemployment Insurance (UC-CR4/UC-CR4A) WorksheetYes ManualYes Manual
A1Alabama Department of Revenue Employer's Quarterly Return of Income Tax Withheld (A-1) WorksheetYes ManualYes Manual
A-3State of Alabama Annual Reconciliation of Alabama Income Tax Withheld (A-3) WorksheetYes ManualYes Manual
W-2Alabama Copy of Wage and Tax Statements (W-2)Yes ManualYes Manual

Alaska

Form/ paymentTitleFiling methodPayment method
TQ01 and state unemployment taxQuarterly Contribution ReportYes Manual
Yes Manual

Arizona

Form/ paymentTitleFiling methodPayment method
UC-018 and state unemployment taxArizona Unemployment Tax and Wage ReportYes ManualYes Manual
A1-QRTArizona Quarterly Withholding Tax ReturnYes Manual-
A1-RArizona Withholding Reconciliation ReturnYes Manual-
State income tax--Yes Manual
W-2Wage and Tax StatementYes Manual-

Arkansas

Form/ paymentTitleFiling methodPayment method
DWS-ARK-209B/CArkansasEmployer's Quarterly Contribution and Wage Reports (DWS-ARK-209B/C) WorksheetYes ManualYes Manual
AR941MArkansasEmployer's Monthly Payment Voucher (AR941M) WorksheetYes ManualYes Manual
AR3MARArkansasEmployers Annual Reconciliation of Income Tax Withheld (AR3MAR) WorksheetYes ManualYes Manual
ARW-3Arkansas Transmittal of Wage and Tax Statements (ARW-3) WorksheetYes ManualYes Manual
W-2Arkansas Copy of Wage and Tax Statements (W-2)Yes ManualYes Manual

California

Form/ paymentTitleFiling methodPayment method
DE 9/9CQuarterly Contribution Return and Report of WagesYes Electronic
Yes Manual
-
State income tax--Yes Electronic
Yes Manual
State unemployment tax--Yes Electronic
Yes Manual

Colorado

Form/ paymentTitleFiling methodPayment method
State income tax--Yes Manual
State occupation privilege tax--Yes Manual
UITR-1 and state unemployment taxEmployer's Quarterly ReportYes ManualYes Manual
W-2Wage and Tax StatementYes Manual-

Florida

Form/ paymentTitleFiling methodPayment method
RT-6 and state unemployment taxFlorida Employer’s Quarterly ReportYes Electronic
Yes Manual
Yes Electronic
Yes Manual

Georgia

Form/ paymentTitleFiling methodPayment method
DOL-4N and state unemployment taxGeorgia Employer’s Quarterly ReportYes ManualYes Manual
G-7Georgia Quarterly ReturnYes Manual-
State income tax--Yes Manual
G-1003Georgia Withholding Income Statement TransmittalYes Manual-
W-2Wage and Tax StatementYes Manual-

Hawaii

Form/ paymentTitleFiling methodPayment method
HW-2Wage and Tax StatementsYes Manual-
HW-3Annual Return and ReconciliationYes Manual-
HW-14Withholding Income Tax ReturnYes Manual-
State income tax--Yes Manual
UI-B6 and state unemployment taxQuarterly Wage, Contribution and Employment and Training Assessment ReportYes ManualYes Manual

Illinois

Form/ paymentTitleFiling methodPayment method
IL-941Withholding Income Tax ReturnYes ElectronicYes Electronic
State income tax-Yes ElectronicYes Electronic
UI-3/40 and state unemployment taxContribution and Wage ReportYes ElectronicYes Electronic
W-2Wage and Tax StatementYes ElectronicYes Electronic

Indiana

Form/ paymentTitleFiling methodPayment method
State and county income taxes--Yes Manual
UC-1/5 and state unemployment taxQuarterly Contribution and Payroll ReportYes ManualYes Manual
W-2Wage and Tax StatementYes Manual-
WH-3Annual Withholding Tax FormYes Manual-

Kentucky

Form/ paymentTitleFiling methodPayment method
Kentucky UI-3Kentucky Employer's Quarterly Unemployment Wage and Tax Report (UI-3) WorksheetYes Manual-
Kentucky K-1Kentucky Employer's Return of Income Tax Withheld (K-1) WorksheetYes Manual-
Kentucky K-3Kentucky Employer's Return of Income Tax Withheld (K-3) WorksheetYes Manual-
Kentucky 42A806Kentucky Transmitter Report for Filing Kentucky W2/K2, 1099 and W2-G Statements (42A806) WorksheetYes Manual-
Kentucky W-2/K-2Kentucky Copy of Wage and Tax Statements (W-2)Yes Manual-

Louisiana

Form/ paymentTitleFiling methodPayment method
Louisiana Unemployment FilingLouisiana Tax and Wage Detail Reporting Worksheet YesManualYesManual
Louisiana L-1Louisiana Employer's Return of Withholding Tax (L-1) WorksheetYesManualYesManual
Louisiana L-3Louisiana Transmittal of Withholding Tax Statements (L-3) WorksheetYesManualYesManual
Louisiana W-2Louisiana Copy of Wage and Tax Statements (W-2)YesManualYesManual

Maryland

Form/ paymentTitleFiling methodPayment method
DLLR/DUI 15/16 and state unemployment taxQuarterly Contribution and Employment ReportYesManualYes Manual
State and county income taxes--Yes Manual
W-2Wage and Tax StatementYes Manual-

Michigan

Form/ paymentTitleFiling methodPayment method
Michigan UIA 1028Michigan Employer's Quarterly Wage/Tax Report (UIA 1028) WorksheetYes Electronic
Yes Manual
Yes Electronic
Yes Manual
Michigan Form 5080Michigan Sales, Use and Withholding Taxes Monthly/Quarterly Return (Form 5080) WorksheetYes Electronic
Yes Manual
-
Michigan Form 5081Michigan Sales, Use and Withholding Taxes Annual Return (Form 5081) WorksheetYes Electronic
Yes Manual
-
Michigan W-2Michigan Copy of Wage and Tax Statements (W-2)Yes Electronic
Yes Manual
-

Minnesota

Form/ paymentTitleFiling methodPayment method
State unemployment filing and taxMinnesota Tax and Wage Detail ReportingYes ManualYes Manual
State withholding filingMinnesota Withholding Tax ReturnYes Manual-
State income tax --Yes Manual
W-2Wage and Tax StatementYes Manual-

Mississippi

Form/ paymentTitleFiling methodPayment method
UI-2/3Mississippi Employer's Quarterly Wage Report and Continuation Sheet (UI-2/3) WorksheetYesManualYesManual
89-105Mississippi Income Tax Withholding Return and Payment Report (89-105) WorksheetYesManualYesManual
89-140Mississippi Annual Information Return (89-140) WorksheetYesManualYesManual
W-2Mississippi Copy of Wage and Tax Statements (W-2)YesManualYesManual

Nebraska

Form/ paymentTitleFiling methodPayment method
UI 11-T/WNebraska Combined Tax and Wage Report (UI 11-T/W) WorksheetYesManualYesManual
941NNebraska Income Tax Withholding Return (941N) WorksheetYesManualYesManual
W-3NNebraska Reconciliation of Income Tax Withheld (W-3N) WorksheetYesManualYesManual
W-2NebraskaCopy of Wage and Tax Statements (W-2)YesManualYesManual

Nevada

Form/ paymentTitleFiling methodPayment method
NUCS-4072 and state unemployment taxQuarterly Contribution and Wage ReportYes ManualYes Manual

New Hampshire

Form/ paymentTitleFiling methodPayment method
DES 200 and state unemployment taxQuarterly Tax and Wage ReportYes ManualYes Manual

New Jersey

Form/ paymentTitleFiling methodPayment method
NJ-927 and state unemployment taxEmployer's Quarterly ReportYes Electronic
Yes Manual
Yes Electronic
Yes Manual
NJ-W-3Reconciliation of Tax WithheldYes Electronic
Yes Manual
-
State income tax--Yes Electronic
Yes Manual
W-2Wage and Statement TaxYes Electronic
Yes Manual
-
WR-30Employer Report of Wages PaidYes Electronic
Yes Manual
-

New York

Form/ paymentTitleFiling methodPayment method
MTA-305Employer’s Quarterly Metropolitan Commuter Transportation Mobility Tax Return and TaxYes ManualYes Manual
NYS-45 and state unemployment taxNY Combined Withholding, Wage Reporting, and Unemployment Insurance ReturnYes Electronic
Yes Manual
Yes Electronic
Yes Manual
State income tax-Yes Electronic
Yes Manual
-

North Carolina

Form/ paymentTitleFiling methodPayment method
NC-3Annual Withholding ReconciliationYes Manual-
NC-5QQuarterly Income Tax Withholding ReturnYes Manual-
NCUI 101 and state unemployment taxQuarterly Tax and Wage ReportYes ManualYes Manual
State income tax--Yes Manual
W-2Wage and Tax StatementsYes Manual-

North Dakota

Form/ paymentTitleFiling methodPayment method
SFN 41263 and state unemployment taxNorth Dakota Employer's Contribution and Wage Report WorksheetYes ManualYes Manual
306North Dakota Income Tax Withholding Return WorksheetYes Manual-
State income tax--Yes Manual
307North Dakota Transmittal of Wage and Tax Statement WorksheetYes Manual-
W-2North Dakota Copy of Wage and Tax StatementsYes Manual-

Ohio

Form/ paymentTitleFiling methodPayment method
JFS-20125 and state unemployment taxOhio Unemployment Compensation Quarterly Tax ReturnYes ManualYes Manual
IT-942Ohio Employer’s Quarterly Reconciliation of Income Tax WithheldYes Manual-
IT-941Ohio Employer’s Annual Reconciliation of Income Tax WithheldYes Manual-
State income tax--Yes Manual
IT-3Ohio Transmittal of Wage and Tax Statements Yes Manual-
IT-2Wage and Tax StatementYes Manual-

Oklahoma

Form/ paymentTitleFiling methodPayment method
Oklahoma OES-3Oklahoma Employers Quarterly Contribution Report (OES-3) WorksheetYesManualYesManual
Oklahoma WTH 10001Oklahoma Quarterly Wage Withholding Tax Return(WTH 10001)WorksheetYesManualYesManual
Oklahoma W-3 TransmittalOklahoma Transmittal of Tax Statements (OK W-3) WorksheetYesManualYesManual
Oklahoma W-2Oklahoma Copy of Wage and Tax Statements (W-2)YesManualYesManual

Pennsylvania

Form/ paymentTitleFiling methodPayment method
UC-2/2A and state unemployment taxPennsylvania Employer’s Quarterly ReportYes ElectronicYes Electronic
PA-W3Pennsylvania Quarterly ReturnYes ElectronicYes Electronic
State income tax-Yes ElectronicYes Electronic
REV-1667Pennsylvania Withholding Income Statement TransmittalYes ElectronicYes Electronic
W-2Wage and Tax StatementYes ElectronicYes Electronic

South Carolina

Form/ paymentTitleFiling methodPayment method
South Carolina UCE-101/120South Carolina Employer Quarterly Contribution and Wage Report (UCE-101/120) WorksheetYes Electronic
Yes Manual
Yes Electronic
Yes Manual
South Carolina WH-1605/1606South Carolina Quarterly Tax Return (WH-1605/1606) WorksheetYes Electronic
Yes Manual
-
South Carolina WH-1612South Carolina Transmittal Form for W2s (WH-1612) WorksheetYes Electronic
Yes Manual
-
South Carolina W-2South Carolina Copy of Wage and Tax Statements (W-2)Yes Electronic
Yes Manual
-

South Dakota

Form/ paymentTitleFiling methodPayment method
21 and state unemployment taxQuarterly Contribution and Wage ReportYes Manual
Yes Manual

Tennessee

Form/ paymentTitleFiling methodPayment method
LB-0456/LB-0851 and state unemployment taxQuarterly Premium and Wage ReportYes ManualYes Manual

Texas

Form/ paymentTitleFiling methodPayment method
C-3 and state unemployment taxEmployer's Quarterly ReportYes Electronic
Yes Manual
Yes Electronic
Yes Manual

Utah

Form/ paymentTitleFiling methodPayment method
33H and state unemployment taxEmployer Quarterly Wage List and Contribution ReportYes Electronic
Yes Manual
Yes Electronic
Yes Manual
State income tax-Yes Electronic
Yes Manual
Yes Electronic
Yes Manual
TC-941Withholding ReturnYes Electronic
Yes Manual
-
TC-941-RAnnual Withholding ReconciliationYes Electronic
Yes Manual
-
W-2Wage and Tax StatementYes Electronic
Yes Manual
-

Virginia

Form/ paymentTitleFiling methodPayment method
State income tax--Yes Electronic
Yes Manual
VA-5Employer’s Return of Virginia Income Tax WithheldYes Electronic
Yes Manual
-
VA-6Employer’s Annual or Final Summary of Virginia Income Tax Withheld ReturnYes Electronic
Yes Manual
-
VA-16Employer’s Quarterly Reconciliation and Return of Virginia Income Tax WithheldYes Electronic
Yes Manual
-
VEC FC 21/20 and state unemployment taxEmployer Quarterly Payroll and Tax ReportYes Electronic
Yes Manual
Yes Electronic
Yes Manual
W-2Wage and Tax StatementYes Electronic
Yes Manual
-

Washington

Form/ paymentTitleFiling methodPayment method
5208 A/B and state unemployment taxQuarterly Unemployment InsuranceYes Manual
Yes Manual

Wisconsin

Form/ paymentTitleFiling methodPayment method
Wisconsin UCT-101-E/UC-7823-EWisconsin Quarterly Contribution and Wage Report (UCT-101-E/UC-7823-E) WorksheetYes Electronic
Yes Manual
Yes Electronic
Yes Manual
Wisconsin WT-6Wisconsin Withholding Tax Deposit Report (WT-6) WorksheetYes Electronic
Yes Manual
Yes Electronic
Yes Manual
Wisconsin WT-7Wisconsin Employer’s Annual Reconciliation of Wisconsin Income Tax Withheld from Wages (WT-7) WorksheetYes Electronic
Yes Manual
-
Wisconsin W-2Wisconsin Copy of Wage and Tax Statements (W-2)Yes Electronic
Yes Manual
-

Wyoming

Form/ paymentTitleFiling methodPayment method
WYO-058/078 and state unemployment taxQuarterly UI Summary Report and Employee Wage ListingYes Manual
Yes Manual

You might also be interested in

Payroll taxes and filings