Available payroll tax forms and payment methods

Check which payroll taxes and tax forms are available in Xero, and the different ways you can file and pay them.

Filing methods

  • Electronic - forms filed to the tax agency directly from Xero
  • Manual (state filings) - download worksheets to prepare filings outside of Xero
  • Manual (federal filings) - download and print signature-ready PDF forms from Xero and send to the IRS

Payment methods

  • Electronic - payments made to the tax agency directly from Xero
  • Manual - payments made outside Xero by electronic transfer or check

Forms available

Alabama | Alaska | Arizona | Arkansas | California | Colorado | Florida | Georgia | Hawaii | Illinois | Indiana | Kentucky | Louisiana | Maryland | Minnesota | Michigan | Mississippi | Nebraska | Nevada | New Hampshire | New Jersey | New York | North Carolina | North Dakota | Ohio | Oklahoma | Pennsylvania | South Carolina | South Dakota | Tennessee | Texas | Utah | Virginia | Washington | Wisconsin | Wyoming

Federal

Form/ paymentTitleFiling methodPayment method
940Employer's Annual Federal Unemployment (FUTA) Tax Return (includes Schedule A)

YesElectronic

YesManual

-
941Employer's Quarterly Federal Tax Return (includes Schedule B)

YesElectronic

YesManual

-
944Employer's Annual Federal Tax Return (includes 945-A)

YesElectronic

YesManual

-
Federal employment taxes--

YesElectronic

YesManual

Federal unemployment tax--

YesElectronic

YesManual

W-2Wage and Tax Statement (includes W-3)

YesElectronic

YesManual

-

Alabama

Form/ paymentTitleFiling methodPayment method

UC-CR4

UC-CR4A

Alabama Unemployment Insurance (UC-CR4/UC-CR4A) WorksheetYesManualYesManual
A1Alabama Department of Revenue Employer's Quarterly Return of Income Tax Withheld (A-1) WorksheetYesManualYesManual
A-3State of Alabama Annual Reconciliation of Alabama Income Tax Withheld (A-3) WorksheetYesManualYesManual
W-2Alabama Copy of Wage and Tax Statements (W-2)YesManualYesManual

Alaska

Form/ paymentTitleFiling methodPayment method
TQ01 and state unemployment taxQuarterly Contribution Report

YesManual

YesManual

Arizona

Form/ paymentTitleFiling methodPayment method
UC-018 and state unemployment taxArizona Unemployment Tax and Wage ReportYesManualYesManual
A1-QRTArizona Quarterly Withholding Tax ReturnYesManual-
A1-RArizona Withholding Reconciliation ReturnYesManual-
State income tax--YesManual
W-2Wage and Tax StatementYesManual-

Arkansas

Form/ paymentTitleFiling methodPayment method
DWS-ARK-209B/CArkansasEmployer's Quarterly Contribution and Wage Reports (DWS-ARK-209B/C) WorksheetYesManualYesManual
AR941MArkansas Employer's Monthly Payment Voucher (AR941M) WorksheetYesManualYesManual
AR3MARArkansasEmployers Annual Reconciliation of Income Tax Withheld (AR3MAR) WorksheetYesManualYesManual
ARW-3Arkansas Transmittal of Wage and Tax Statements (ARW-3) WorksheetYesManualYesManual
W-2Arkansas Copy of Wage and Tax Statements (W-2)YesManualYesManual

California

Form/ paymentTitleFiling methodPayment method
DE 9/9CQuarterly Contribution Return and Report of Wages

YesElectronic

YesManual

-
State income tax--

YesElectronic

YesManual

State unemployment tax--

YesElectronic

YesManual

Colorado

Form/ paymentTitleFiling methodPayment method
State income tax--YesManual
State occupation privilege tax--YesManual
UITR-1 and state unemployment taxEmployer's Quarterly ReportYesManualYesManual
W-2Wage and Tax StatementYesManual-

Florida

Form/ paymentTitleFiling methodPayment method
RT-6 and state unemployment taxFlorida Employer’s Quarterly Report

YesElectronic

YesManual

YesElectronic

YesManual

Georgia

Form/ paymentTitleFiling methodPayment method
DOL-4N and state unemployment taxGeorgia Employer’s Quarterly ReportYesManualYesManual
G-7Georgia Quarterly ReturnYesManual-
State income tax--YesManual
G-1003Georgia Withholding Income Statement TransmittalYesManual-
W-2Wage and Tax StatementYesManual-

Hawaii

Form/ paymentTitleFiling methodPayment method
HW-2Wage and Tax StatementsYesManual-
HW-3Annual Return and ReconciliationYesManual-
HW-14Withholding Income Tax ReturnYesManual-
State income tax--YesManual
UI-B6 and state unemployment taxQuarterly Wage, Contribution and Employment and Training Assessment ReportYesManualYesManual

Illinois

Form/ paymentTitleFiling methodPayment method
IL-941Withholding Income Tax ReturnYesElectronicYesElectronic
State income tax-YesElectronicYesElectronic
UI-3/40 and state unemployment taxContribution and Wage ReportYesElectronicYesElectronic
W-2Wage and Tax StatementYesElectronicYesElectronic

Indiana

Form/ paymentTitleFiling methodPayment method
State and county income taxes--YesManual
UC-1/5 and state unemployment taxQuarterly Contribution and Payroll ReportYesManualYesManual
W-2Wage and Tax StatementYesManual-
WH-3Annual Withholding Tax FormYesManual-

Kentucky

Form/ paymentTitleFiling methodPayment method
Kentucky UI-3Kentucky Employer's Quarterly Unemployment Wage and Tax Report (UI-3) WorksheetYesManual-
Kentucky K-1Kentucky Employer's Return of Income Tax Withheld (K-1) WorksheetYesManual-
Kentucky K-3Kentucky Employer's Return of Income Tax Withheld (K-3) WorksheetYesManual-
Kentucky 42A806Kentucky Transmitter Report for Filing Kentucky W2/K2, 1099 and W2-G Statements (42A806) WorksheetYesManual-
Kentucky W-2/K-2Kentucky Copy of Wage and Tax Statements (W-2)YesManual-

Louisiana

Form/ paymentTitleFiling methodPayment method
Louisiana Unemployment FilingLouisiana Tax and Wage Detail Reporting Worksheet YesManualYesManual
Louisiana L-1Louisiana Employer's Return of Withholding Tax (L-1) WorksheetYesManualYesManual
Louisiana L-3Louisiana Transmittal of Withholding Tax Statements (L-3) WorksheetYesManualYesManual
Louisiana W-2Louisiana Copy of Wage and Tax Statements (W-2)YesManualYesManual

Maryland

Form/ paymentTitleFiling methodPayment method
DLLR/DUI 15/16 and state unemployment taxQuarterly Contribution and Employment ReportYesManualYesManual
State and county income taxes--YesManual
W-2Wage and Tax StatementYesManual-

Michigan

Form/ paymentTitleFiling methodPayment method
Michigan UIA 1028Michigan Employer's Quarterly Wage/Tax Report (UIA 1028) Worksheet

YesElectronic

YesManual

YesElectronic

YesManual

Michigan Form 5080Michigan Sales, Use and Withholding Taxes Monthly/Quarterly Return (Form 5080) Worksheet

YesElectronic

YesManual

-
Michigan Form 5081Michigan Sales, Use and Withholding Taxes Annual Return (Form 5081) Worksheet

YesElectronic

YesManual

-
Michigan W-2Michigan Copy of Wage and Tax Statements (W-2)

YesElectronic

YesManual

-

Minnesota

Form/ paymentTitleFiling methodPayment method
State unemployment filing and taxMinnesota Tax and Wage Detail ReportingYesManualYesManual
State withholding filingMinnesota Withholding Tax ReturnYesManual-
State income tax --YesManual
W-2Wage and Tax StatementYesManual-

Mississippi

Form/ paymentTitleFiling methodPayment method
UI-2/3Mississippi Employer's Quarterly Wage Report and Continuation Sheet (UI-2/3) WorksheetYesManualYesManual
89-105Mississippi Income Tax Withholding Return and Payment Report (89-105) WorksheetYesManualYesManual
89-140Mississippi Annual Information Return (89-140) WorksheetYesManualYesManual
W-2Mississippi Copy of Wage and Tax Statements (W-2)YesManualYesManual

Nebraska

Form/ paymentTitleFiling methodPayment method
UI 11-T/WNebraska Combined Tax and Wage Report (UI 11-T/W) WorksheetYesManualYesManual
941NNebraska Income Tax Withholding Return (941N) WorksheetYesManualYesManual
W-3NNebraska Reconciliation of Income Tax Withheld (W-3N) WorksheetYesManualYesManual
W-2NebraskaCopy of Wage and Tax Statements (W-2)YesManualYesManual

Nevada

Form/ paymentTitleFiling methodPayment method
NUCS-4072 and state unemployment taxQuarterly Contribution and Wage ReportYesManualYesManual

New Hampshire

Form/ paymentTitleFiling methodPayment method
DES 200 and state unemployment taxQuarterly Tax and Wage ReportYesManualYesManual

New Jersey

Form/ paymentTitleFiling methodPayment method
NJ-927 and state unemployment taxEmployer's Quarterly Report

YesElectronic

YesManual

YesElectronic

YesManual

NJ-W-3Reconciliation of Tax Withheld

YesElectronic

YesManual

-
State income tax--

YesElectronic

YesManual

W-2Wage and Statement Tax

YesElectronic

YesManual

-
WR-30Employer Report of Wages Paid

YesElectronic

YesManual

-

New York

Form/ paymentTitleFiling methodPayment method
MTA-305Employer’s Quarterly Metropolitan Commuter Transportation Mobility Tax Return and TaxYes ManualYes Manual
NYS-45 and state unemployment taxNY Combined Withholding, Wage Reporting, and Unemployment Insurance Return

YesElectronic

YesManual

YesElectronic

YesManual

State income tax-

YesElectronic

YesManual

-

North Carolina

Form/ paymentTitleFiling methodPayment method
NC-3Annual Withholding ReconciliationYesManual-
NC-5QQuarterly Income Tax Withholding ReturnYesManual-
NCUI 101 and state unemployment taxQuarterly Tax and Wage ReportYesManualYesManual
State income tax--YesManual
W-2Wage and Tax StatementsYesManual-

North Dakota

Form/ paymentTitleFiling methodPayment method
SFN 41263 and state unemployment taxNorth Dakota Employer's Contribution and Wage Report WorksheetYesManualYesManual
306North Dakota Income Tax Withholding Return WorksheetYesManual-
State income tax--YesManual
307North Dakota Transmittal of Wage and Tax Statement WorksheetYesManual-
W-2North Dakota Copy of Wage and Tax StatementsYesManual-

Ohio

Form/ paymentTitleFiling methodPayment method
JFS-20125 and state unemployment taxOhio Unemployment Compensation Quarterly Tax ReturnYesManualYesManual
IT-942Ohio Employer’s Quarterly Reconciliation of Income Tax WithheldYesManual-
IT-941Ohio Employer’s Annual Reconciliation of Income Tax WithheldYesManual-
State income tax--YesManual
IT-3Ohio Transmittal of Wage and Tax Statements YesManual-
IT-2Wage and Tax StatementYesManual-

Oklahoma

Form/ paymentTitleFiling methodPayment method
Oklahoma OES-3Oklahoma Employers Quarterly Contribution Report (OES-3) WorksheetYesManualYesManual
Oklahoma WTH 10001Oklahoma Quarterly Wage Withholding Tax Return(WTH 10001)WorksheetYesManualYesManual
Oklahoma W-3 TransmittalOklahoma Transmittal of Tax Statements (OK W-3) WorksheetYesManualYesManual
Oklahoma W-2Oklahoma Copy of Wage and Tax Statements (W-2)YesManualYesManual

Pennsylvania

Form/ paymentTitleFiling methodPayment method
UC-2/2A and state unemployment taxPennsylvania Employer’s Quarterly ReportYesElectronicYesElectronic
PA-W3Pennsylvania Quarterly ReturnYesElectronicYesElectronic
State income tax-YesElectronicYesElectronic
REV-1667Pennsylvania Withholding Income Statement TransmittalYes ElectronicYesElectronic
W-2Wage and Tax StatementYesElectronicYesElectronic

South Carolina

Form/ paymentTitleFiling methodPayment method
South Carolina UCE-101/120South Carolina Employer Quarterly Contribution and Wage Report (UCE-101/120) Worksheet

YesElectronic

YesManual

YesElectronic

YesManual

South Carolina WH-1605/1606South Carolina Quarterly Tax Return (WH-1605/1606) Worksheet

YesElectronic

YesManual

-
South Carolina WH-1612South Carolina Transmittal Form for W2s (WH-1612) Worksheet

YesElectronic

YesManual

-
South Carolina W-2South Carolina Copy of Wage and Tax Statements (W-2)

YesElectronic

YesManual

-

South Dakota

Form/ paymentTitleFiling methodPayment method
21 and state unemployment taxQuarterly Contribution and Wage Report

YesManual

YesManual

Tennessee

Form/ paymentTitleFiling methodPayment method
LB-0456/LB-0851 and state unemployment taxQuarterly Premium and Wage Report

YesManual

YesManual

Texas

Form/ paymentTitleFiling methodPayment method
C-3 and state unemployment taxEmployer's Quarterly Report

YesElectronic

YesManual

YesElectronic

YesManual

Utah

Form/ paymentTitleFiling methodPayment method
33H and state unemployment taxEmployer Quarterly Wage List and Contribution Report

YesElectronic

YesManual

YesElectronic

YesManual

State income tax-

YesElectronic

YesManual

YesElectronic

YesManual

TC-941Withholding Return

YesElectronic

YesManual

-
TC-941-RAnnual Withholding Reconciliation

YesElectronic

YesManual

-
W-2Wage and Tax Statement

YesElectronic

YesManual

-

Virginia

Form/ paymentTitleFiling methodPayment method
State income tax--

YesElectronic

YesManual

VA-5Employer’s Return of Virginia Income Tax Withheld

YesElectronic

YesManual

-
VA-6Employer’s Annual or Final Summary of Virginia Income Tax Withheld Return

YesElectronic

YesManual

-
VA-16Employer’s Quarterly Reconciliation and Return of Virginia Income Tax Withheld

Yes Electronic

YesManual

-
VEC FC 21/20 and state unemployment taxEmployer Quarterly Payroll and Tax Report

YesElectronic

Yes Manual

YesElectronic

YesManual

W-2Wage and Tax Statement

YesElectronic

YesManual

-

Washington

Form/ paymentTitleFiling methodPayment method
5208 A/B and state unemployment taxQuarterly Unemployment Insurance

YesManual

YesManual

Wisconsin

Form/ paymentTitleFiling methodPayment method
Wisconsin UCT-101-E/UC-7823-EWisconsin Quarterly Contribution and Wage Report (UCT-101-E/UC-7823-E) Worksheet

YesElectronic

YesManual

YesElectronic

YesManual

Wisconsin WT-6Wisconsin Withholding Tax Deposit Report (WT-6) Worksheet

Yes Electronic

YesManual

YesElectronic

YesManual

Wisconsin WT-7Wisconsin Employer's Annual Reconciliation of Wisconsin Income Tax Withheld from Wages (WT-7) Worksheet

YesElectronic

YesManual

-
Wisconsin W-2Wisconsin Copy of Wage and Tax Statements (W-2)

YesElectronic

YesManual

-

Wyoming

Form/ paymentTitleFiling methodPayment method
WYO-058/078 and state unemployment taxQuarterly UI Summary Report and Employee Wage ListingYesManualYesManual

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