Void a pay run check

Void a pay run check in payroll and assign it a new number.

About voiding a check

  • Void a check for all or selected pay checks in a pay run.
  • Void a pay run check if you printed it, but it can't be cashed.
  • Void a pay run check if the check stock is invalid.
  • Void a pay run check if the check is not cashed, or the bank will no longer accept it because it is too old.
  • You cannot reuse a voided check's number, but you can assign a new check number.

Void a pay run check

  1. Go to Payroll, then click Pay Runs.
  2. Select a Paid pay run that contains the check you want to void.
  3. Click View Payments.
  4. Select the checkbox for the check you want to void.
  5. Click Void Check Numbers.
  6. In the Void Selected Check Numbers confirmation screen, click Void Check Numbers.

If you need to, assign a new check number to a check you have voided.

Assign a new check number

Assign a new check number to a check you've voided. Xero assigns the check number that follows the last number of a check created in Xero. (This could be a pay run check, or a check created to pay a bill, spend money, credit note, or expense claim.)

  1. Go to Payroll, then click Pay Runs.
  2. Select a Paid pay run that contains the check you want to assign a new number.
  3. Click View Payments.
  4. Select the checkbox for the check you want to assign a new number.
  5. Click Assign Check Numbers.

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