Reconcile a payroll payment paid manually

Reconcile a bank statement line representing a payroll transaction paid manually by cash, personal check or online transfer. For example, reconcile a salary or tax payment.

To reconcile a statement line that includes a payroll payment:

  1. Find the bank statement line that represents the payroll payment you're reconciling. For example, wages.
  2. Click the Create tab to create a spend money transaction.
  3. Enter the transaction details in the Who and Why fields.

    We recommend using the contact created by Xero payroll (shown in Payroll Employees in your Contacts) to stop someone without Payroll Admin access seeing the employee's net pay.

  4. From What, select the wages payables account you selected in your organization's Payroll Settings.

    Select your wages payable account

  5. Click OK to reconcile.
Set up bank rules to code the payroll payments for you.