The purchases dashboard shows a summary of the bills (sometimes called accounts payable) and purchase orders that need further processing. For example, it shows the bills you need to pay and the bills and purchase orders you need to approve. From here you can also create new bills and purchases orders, or you can search for and process existing ones.
- Add bills, purchase orders and credit notes
- Import bills from another system
- Search bills, purchase orders and credit notes
- Monitor upcoming bills using the bar graph
- Check the status panels
Video: Purchases (1:54)
- Add a bill you have received
- Add or edit a repeating bill
- Add or edit a credit note from a supplier
- Create a purchase order
Search by contact, reference or date.
Use the graph for a quick view of bills you're planning to pay and bills that are falling due.
Hover over a bar or segment of a bar to display the amount.
Blue = any unpaid bills with:
- a due date that day
- a planned payment that day.
Green = any bills:
- marked as paid that day in Xero
- with a future-dated payment that day.
Click on a bar or segment to see the bills that make up that total.
Only bills that have been approved will display on the graph.
Use the Bills status panels to monitor:
- bills awaiting your approval
- bills in draft that you need to submit for approval or approve
- bills awaiting payment that you may need to record payments on
- any overdue bills.
Click on any status panel or link to drill down to see the bills that make up this total.
Use the Purchase Orders status panels to monitor:
- draft purchase orders that you need to submit for approval or approve
- purchase orders awaiting your approval
- approved purchase orders you may want to copy to bills.