Pay a spend money by check

Create a check payment for a spend money transaction, then print the check or save it for printing later.

Find the spend money transaction and create the check payment

  1. In the Accounts menu, select Bank Accounts.
  2. Click the bank account's name that you want to pay the check from.
  3. Open your spend money transaction.
  4. From Options, select Pay by Check.
  5. Enter the Pay by Check details:
    • Check #

      You can change the number to the next available number, or a check number you deleted.

      You cannot reuse a check number on an uncleared, reconciled, or voided check from the same bank account. Check numbers are unique across bank accounts.

    • Pay to

      You can change the payee. Both names appear on the check - the original payee displays as a reference so you know who the payment is to.

    • Memo

      Add, edit, or delete a memo to display on the check.

    • Address

      If you add or change the address of your payee, this will also update the contact's postal address.

    • Check Style

      You can change the style applied to the check.

  6. Print the check or save it for later:
    • Save & Print PDF

      Before you print the check, you'll need to:

      • Change the page scaling to none so the check fits the preprinted check voucher exactly.
      • If this is your first time printing this check style or you've changed the print alignment, do a test print onto blank US-letter paper. You may need to adjust the print alignment.
      • Use compatible check stock.
    • Save

      Save the check payment in the following situations:

      • If you want to print the check from Xero later.
      • If you want to use your own check book or other check printing software.