Pay a bill by check

Make a bill payment by check then print it, save it for later, or export the check information. If you select to pay multiple bills, they'll all use the same check style.

Find the bills and create the payment

  1. In the Accounts menu, select Purchases.
  2. Click the Awaiting Payment tab.
  3. Select the bills you want to pay.
  4. Click Make Payment.

    Image of multiple bills selected on the Awaiting Payment tab with the Make Payment button.

  5. Click Pay by Check.
  6. Enter the Pay by Check details
  7. Print the check, save it for later, or export the check data

Pay by Check fields explained

This section provides guidance and tips on the Pay by Check fields.

  • Bank Account

    You can change the bank account for the payment to another in your base currency.

    Bank accounts are listed in order of the account code assigned in your Chart of Accounts. To change the order of bank accounts, simply update the account code.
  • Check Numbering

    You can update the numbering that the check starts with.

  • Check Style

    You can change the style applied to the check.

  • Bills

    This number shows how many bills are begin paid.

  • Check #

    You can change the number to the next available number, or a check number you deleted.

    You cannot reuse a check number on an uncleared, reconciled, or voided check from the same bank account. Check numbers are unique across bank accounts.

  • Pay to

    You can change the payee. Both names appear on the check - the original payee displays as a reference so you know who the payment is to.

  • Address

    If you add or change the address of your payee, this will also update the contact's postal address.

  • Date

    You can change this date to a date in the future or past.

  • Memo

    Add, edit, or delete a memo to display on the check.

  • Amount

    You can change the amount to less than the bill amount.

Print, Save, and Export fields explained

This section provides guidance and tips on the Print, Save, and Export fields.

  • Export Check CSV

    If you export the check information to a CSV file, you can then import it into VersaCheck to print.

  • Save & Print PDF

    Before you print the check, you'll need to:

    • Change the page scaling to none so the check fits the preprinted check voucher exactly.
    • If this is your first time printing this check style or you've changed the print alignment, do a test print onto blank US-letter paper. You may need to adjust the print alignment.
    • Use compatible check stock.
  • Save

    Save the check payment in the following situations:

    • If you want to print the check from Xero later.
    • If you want to use your own check book or other check printing software.