Create a bank rule

Create a bank rule to help you reconcile bank statement lines that you haven't created transactions in Xero for.

Here are 3 places where you might create a rule.

Create a rule from the Bank Rules screen

If you know most or all of the details of a bank rule, you can create it from scratch.

  1. Go to Accounts, then Bank Accounts.

  2. Click Bank Rules.

    Image showing portion of Bank Accounts screen highlight Bank Rules button

  3. In the Bank Rules screen, click Create rule and select from:

    • Spend Money Rule
    • Receive Money Rule
    • Transfer Rule
  4. Enter the conditions to build the rule.
  5. Click Save.

Create a rule while you're reconciling

You may want to create a bank rule while you are reconciling your bank account.

  1. Click Create rule on the statement line you want to create a bank rule for.

    Image of a bank statement line showing the Create rule link

  2. In the Create Rule screen enter the conditions to build the rule.

  3. Click Save.

    Xero will take you back to the bank reconciliation screen so you can finish reconciling your bank account.

When you create a bank rule while you are reconciling, the type of rule, Spend Money Rule or Receive Money Rule, will be based on the statement line you are reconciling. Xero may also suggest some of the conditions and the rule title using the details of the bank statement line, and will set the bank account to the one you are reconciling.

Create a rule while you're cash coding

You may want to create a bank rule while you are reconciling cash transactions using cash coding. You can't create a transfer rule on this screen.

  1. Click the down arrow next to the transaction you want to create a bank rule for and then click Create bank rule.

    Image of the Cash coding tab showing the Create bank rule link

  2. In the Create Rule screen enter the conditions to build the rule.

  3. Click Save.

    Xero will take you back to the cash coding screen so you can finish reconciling your cash transactions.

When you create a bank rule while you are cash coding, the type of rule, Spend Money Rule or Receive Money Rule, will be based on the transaction you are reconciling. Xero may also suggest some of the conditions and the rule title using the details of the transaction, and will set the bank account to the one you are reconciling.