User roles and their access to payroll in Xero

Use this page to compare user roles and their access to payroll in Xero Business Edition.

Payroll user role comparison

Full accessLimited access
Payroll Admin accessPayroll Employee
Payslips - view, send and printImage of a check markCan see own payslips only
View employee pay and contact detailsImage of a check markCan view own details only
Set up all company payroll details and settings Image of a check mark-
Enter and edit all employee details including bank accountsImage of a check mark-
Request own time offImage of a check markImage of a check mark
Request time off for othersImage of a check mark-
Submit own timesheetsImage of a check markImage of a check mark
Enter timesheets for othersImage of a check mark-
Approve time off and timesheets for othersImage of a check mark

Can only approve leave (if they have permission and have My Payroll access)

View payroll reportsImage of a check mark-
View payroll payments on reports Image of a check mark-
Process a pay runImage of a check mark-
Post a pay run (post journal)Image of a check mark-

No other roles have access to any specific payroll details. If a user's role allows them to view reports, they still won't be able to access payroll reports without Payroll Admin access. They may be able to view read-only totals related to payroll in other reports, but won't be able to see any employee payment details.

If a user has access to Bills, they can view payroll invoices showing the total for each pay run, without individual employee payment details.