User roles and their access to payroll in Xero
Use this page to compare user roles and their access to payroll in Xero Business Edition.
Payroll user role comparison
|Full access||Limited access|
|Payroll Admin access||Payroll Employee|
|Payslips - view, send and print||Can see own payslips only|
|View employee pay and contact details||Can view own details only|
|Set up all company payroll details and settings||-|
|Enter and edit all employee details including bank accounts||-|
|Request own time off|
|Request time off for others||-|
|Submit own timesheets|
|Enter timesheets for others||-|
|Approve time off and timesheets for others|
Can only approve leave (if they have permission and have My Payroll access)
|View payroll reports||-|
|View payroll payments on reports||-|
|Process a pay run||-|
|Post a pay run (post journal)||-|
No other roles have access to any specific payroll details. If a user's role allows them to view reports, they still won't be able to access payroll reports without Payroll Admin access. They may be able to view read-only totals related to payroll in other reports, but won't be able to see any employee payment details.
If a user has access to Bills, they can view payroll invoices showing the total for each pay run, without individual employee payment details.