Default tax rates
The most commonly used tax rates are already set up in Xero.
View and enter your own tax rates
Each line item you enter in Xero (whether these are items on sales invoices you are sending to customers, bills you are receiving from suppliers, bank transactions to record money you have spent or received, manual journals or expense claims) has a tax component.
- The basic tax rates provided by default are a sales tax rate for purchases, for sales and for items that attract no tax.
- The 'Accounts using this Tax Rate' column refers to the accounts in your chart of accounts that will use these rates by default. This means that whenever you 'code' a transaction to a particular account, for example, Sales, a preset tax rate will be applied automatically. Click on the number of accounts using a tax rate to see all the accounts in the chart of accounts that are using that rate. The padlock icon shows on locked tax rates, which can't be deleted. A locked rate will be currently in use in your organisation, either as a default rate on one of your accounts, or on a repeating invoice or bill.
- If you don't want to use the default tax rates, you can create your own and apply them as the default for accounts in your chart of accounts. You can use any Tax Rate on any invoice, bill or transaction regardless of whether it is the default rate on an account.
- The only tax rates that you can't change or delete are:
- No VAT rate which is used by the Xero system accounts.
- In the chart of accounts you can choose if you want your tax rates to be the default tax rate on certain accounts so that that amount of tax is calculated on a transaction whenever the account is used.