Run the Aged Receivables Summary report (New)

Run the Aged Receivables Summary to display amounts owed to you, by your customers, and how long these amounts have been outstanding.

You might also refer to this report as an aged debtors, debtors, or receivables report.

Other information you might find useful:

   Video: Aged reports (1:53)

About running the Aged Receivables Summary

The Aged Receivables Summary is an improved report. It replaces the Aged Receivables Report, which you can still run. You'll need to use this older version of the report if you'd like to see foreign currency conversion details.

Aged Receivables Report

Choose which information you display in your report:

    • Choose ageing by invoice date or due date.
    • Change ageing periods.
    • Choose additional display information, for example, add mobile numbers or outstanding VAT to the report.
    • Group information, for example, group by contact.

For best results, run the report after you've entered sales and reconciled your bank accounts.

Run the Aged Receivables Summary

  1. Go to Reports, then click All Reports.
  2. Under Sales, click ... to expand the section if the report is hidden.
  3. Click Aged Receivables Summary (New).
  4. Choose a time frame or select a date, then click Update to view your report.

Refine your report's settings

Click Report Settings to refine your report.

Image showing report settings fields.

Ageing Periods

The number of ageing periods (columns) to display, and the timeframe each period covers.

Image of the Report Settings opened and General options displayed.

Show or hide decimals

Numbers will show to 2 decimal places by default.

To show only round numbers, click to clear the Show decimals checkbox.

Group data and select columns to display on the report

Select an option from Layout to group and subtotal information on the report. Select Standard for no groups.

Select checkboxes for columns you wish to show on the report. Clear a checkbox to hide a column.

Display column options explained

  • Phone
  • The phone number entered under Telephone in the contact record. Not the phone number entered under Direct Dial.

  • Primary Person
  • The name entered under Primary Person in the contact record.

  • Total
  • All outstanding invoices or bills, credit notes and overpayments.

Apply filters

Click Add a filter and select a column to filter by, then enter or select details.

As you add more filters, the report displays results based on all your filters combined.

When you update the report, the filters show at the top in a text block you can edit or delete.

Edit, move or delete text blocks

Click Update to run and view

After you've made your choices, click Update to close Report Settings and view your report.

Image of the Aged Receivables Summary report.

Sort and reorder columns

Once you've run your report and refined your results, you can:

  • Sort the report in ascending or descending order of the data in any column by clicking on the column heading.
  • Reorder the columns by dragging and dropping them into a different order.

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