Add statutory paternity leave

Work out if your employee is eligible for Statutory Paternity Pay (SPP), then add start and end dates so it's captured when you process your pay runs.

Add an employee's paternity leave

If the employee is eligible, SPP can only be paid for a certain number of full weeks (GOV.UK website).

  1. In the Payroll menu, select Time Off.
  2. Click New, then select Statutory leave.
  3. Select the employee, then select Paternity.
  4. Choose if your employee is taking paternity leave for Childbirth or Adoption.
  5. Complete the date fields. Once you enter the leave period, Xero displays the number of weeks and days the employee is taking off.

    Image of paternity leave page.

  6. Select Yes if the employee's paternity pay is subject to pension calculations.
  7. Select Yes if the employee has provided sufficient documentation. If No, your employee won't be entitled to SPP.
  8. Click Add. Xero checks your employee’s entitlement, and whether they can earn SPP for this period of leave.
  9. (Optional) To edit the average weekly earnings calculated by Xero:
    1. Click the request you want to edit.
    2. Update the amount under Average weekly earnings.
    3. Click Save.
  10. (Optional) To override average weekly earnings when Xero can't calculate an amount:
    1. Click the request you want to edit.
    2. Click Override average weekly earnings, then add an amount.

      Image of override button.

    3. Click Save.