Add an untracked inventory item

Add an untracked inventory item for a product or service you use regularly in transactions, and don't track the quantity of. Enter the information you want to display whenever you use the inventory item in bills, invoices, or other transactions.

Add an untracked item

  1. Go to Accounts, then Inventory.

  2. Click New Item.

  3. Enter Item Code, and Item Name (recommended).

  4. Select the relevant checkbox: I purchase this item or I sell this item.

    For a product or service you buy and sell, select both checkboxes. Your details and description can be different for purchases and sales.
  5. Select and enter other information you want to display whenever you use the inventory item in transactions.

    Tips to help you enter information into inventory item fields

    Image showing input box for item.

  6. Click Save.

Tips to help you enter information in the inventory item fields

Item Code

Add an item code, up to 30 characters long.

Consider using codes to help you find and organise your items. For example, if sorting by colour, white golf balls could be WGB-01, or twelve white golf balls could be WGB-12.

Note that Xero sorts item codes alphanumerically. For example, if you use numbers 1 to 10 as your codes, Xero will list them 1, 10, 2, 3 ... You may wish to add one or more leading zeros, for example, 01, 02, 03 ...

If you use SKU, ASIN, ISBN, MPN, UPC, EAN, GTIN or another standard reference code for your items, consider using this as your item code.

The item code doesn't display on PDF invoices, credit notes, quotes or purchase orders. However, if you want the item code to display, you can do one of the following:

Item Name

Add an item name, up to 50 characters long.

The item name doesn't display on PDF invoices, credit notes, quotes or purchase orders. However, if you want the item name to display, you can do one of the following:

Description

Enter a description that has enough information for your customers or suppliers. The description displays on invoices, quotes and purchase orders for your customers and suppliers.