Choose the right tax treatment and tax rate on your transaction

The tax treatment and tax rate determine whether a transaction line item is included in your GST reports and, if so, how Xero classifies it. You choose the tax treatment and tax rate when you enter the transaction.

If you select None for your GST Basis in your Financial Settings, all transactions will default to the No Tax setting.

How tax is calculated

Xero calculates the GST on each transaction line, rounding each line amount to two decimal places. The TotalGST is the sum of the separateGST. Sometimes this may mean the TotalGST differ slightly from a percentage amount calculated on the transaction total. While Xero doesn't let you adjust the GST, you can add a line item, coded to an account such as ‘rounding’ to adjust, the transaction total

Choose the tax treatment

Next to Amounts are, choose whether your whole transaction is:

  • Tax Exclusive - Each line item is shown before GST. Tax is calculated on line items and shown separately.

    Image showing tax exclusive treatment.

  • Tax Inclusive - Each line item includes GST. The tax component is shown before the transaction total.

    Image showing tax inclusive treatment.

    If you open a transaction after it's been approved it displays as tax exclusive, even if you entered it as tax inclusive.
  • No Tax - No GST is charged on the transaction. You can't select a tax rate for any line item.

    Image showing no tax transaction.

Choose the tax rate

Each account has a default tax rate which might vary depending on the contact or the transaction type. When you create a transaction that is tax exclusive or tax inclusive, Xero applies the default tax rate to each line item.

You can change the tax rate, if required.


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