Update your organisation’s settings, including the basic information displayed in Xero, and choose what information to display on online invoices.
Change your organisation's basic information
- In the Settings menu, select General Settings.
- Click Organisation Settings.
- Enter or edit the basic information and contact details.
Include organisation information in online invoices and quotes
When you choose to include organisation information in online invoices and quotes:
- The information shows in the footer of online invoices and quotes.
- Users in your organisation can add the information to their public user profile.
To include organisation information in online invoices and quotes:
Under Include some of your information, select On.
Select the Include checkboxes of the fields you want to include.
- Click Save.
Basic information fields explained
The name you'll see in Xero.
If you're setting up a bank feed, you should use this name when asked to provide the organisation name for Xero.
|Legal / Trading name (required)|
The name that appears by default on:
You can change your contact address details on transactions using a branding theme.
Either name can be up to 225 characters in length. The display name is truncated if it doesn't fit on the dashboard or in the top navigation bar of every Xero screen. In reports, the organisation name always shows in full, no matter how long it is.
Changing this name updates any new reports you save or publish. Older style published and draft reports retain the original legal/trading name.
Your logo that shows with your profile in the Xero business directory.
The logo file size must be less than 1MB. If your file is too large, you can resize the logo using a graphics program. For best results, upload the largest logo you have, at least 140 pixels on its shortest side.
The logo also shows on PDF and online version of invoices, quotes and other documents using your standard branding theme. Clear the check box Use this logo in my invoices if you don't want your logo in your standard branding theme. You can also add your logo to transactions directly.
|What is your line of business?|
Enter a specific description of what your organisation does. This field automatically suggests descriptions as you begin typing, based on what others have entered. If none of the suggestions apply to you, just enter your own unique description.
|Organisation type (required)|
Your organisation's legal structure. If none of the options match your organisation's legal structure exactly, just select the closest one.
|New Zealand Business Number (NZBN)|
Your NZBN is a unique 13-digit number issued by the Ministry of Business, Innovation and Employment. It identifies your business and makes it easier to communicate with the Government and other organisations.
Not all New Zealand businesses have a NZBN.
Filling in this field is optional.
Refer to the Ministry's website for more information on the NZBN.
Your NZBN displays on your sales invoices if you choose this setting as part of your PDF branding theme.
This text shows in the footer of your online invoices and quotes, if you select to make it public.
Contact details fields explained
(Optional) Your postal address shows on invoices and quotes using a standard branding theme, whether you select it or not.
If you leave the postal address blank, nothing displays in an invoice or quote footer.
If you enter a physical address here, you can use DOCX templates to display it on invoices and quotes. If it's geocoded, you can display a map link to your premises in online invoices.
|Add contact field|
(Optional) Use this to add fields to your profile.