Management-style reporting packages for month or year end

Management-style reporting packages group Xero's older standard reports and specific text-based information in one larger report. They are only available for those with the Adviser user role and are intended for month-end or year-end reporting.

If you are a Xero partner, try our fully customisable report templates instead.

Try out the new report templates

Only users with the Adviser user role can access these reports. Other users can view management reports that are saved as draft, published or archived.

Management Report

The Management Report consists of these standard Xero reports:

  1. Executive Summary
  2. Cash Summary
  3. Profit and Loss report
  4. Balance Sheet
  5. Aged Receivables
  6. Aged Payables

You might like to save or publish the Management Report, as a single report, at the end of each month.

If you wish, you can customise the layout of the Profit and Loss report and Balance Sheet or drill into them to add detail reports to the report pack.

Publish your report

Annual Accounts - Exempt

The Annual Accounts - Exempt report pack is made up of standard Xero reports and specific text-based reports.

Change the reporting standard to suit your business type using the Reporting Standard drop-down in the Compilation Report.

You can also customise the layout of the Profit and Loss report or the Balance Sheet reports or drill down and add further reports to the report pack.

The reporting standards and collection of reports provided with each standard are:

 Company (Exempt)Company (LAQC)Trust Partnership or
Sole trader
Compilation Report *YesYesYesYes
Directors' Report *YesYes--
Company Information *YesYes--
Profit and Loss report^YesYesYesYes
Movements in EquityYesYesYesYes
Balance Sheet^YesYesYesYes
Depreciation ScheduleYesYesYesYes
Notes to the Financial Statements *YesYesYesYes
Minutes for AGM *YesYesYes-
Resolution for Insolvency *-Yes--

* Text-based report that contains default text that you or your accountant or bookkeeper can edit as appropriate to your business. The only exception to this is the list of fixed asset accounts that appears if you have entered any transactions against fixed asset accounts - you can edit or delete the note that sits above the list of accounts but not remove the list.

^ If you have customised the report layout for your Profit and Loss report or Balance Sheet so it creates groups of accounts that display a summary entry and amount for that group, you'll also get a Profit and Loss Schedule or Balance Sheet Schedule. This schedule breaks out all the groups and lists all the accounts and amounts within each group. The schedule will not display if you are not viewing a customised layout, or your customised layout doesn't include any groups that show a summary entry only.

Statement of Movements in Equity

Choose a new balance date from the Balance Date drop-down if necessary.

Click any figures to drill into further reports. The back link at the top left of each drilled-down report returns you to the Statement of Movements in Equity.

Statement of Financial Position

A drillable report, similar to the Balance Sheet.

  • Balance Date: use the drop-down to select month and year.
  • Compare To: previous year, last year end, previous quarter, previous month or none.
  • Compare Periods: previous 0 to 11 periods.
  • Reporting Entity: you have the option to change your organisation type here again if you wish.
  • 'Show note references': Optionally hide (untick) or show (tick) note references on the report.
  • If the organisation uses tracking, use the 'More options' link to see the 'Filter by Activity' drop-down.

The Signature section at the bottom is editable. Type directors' names below the lines over placeholder text (Director 1 and Director 2). Save before proceeding to another report.

Depreciation Schedule

Report showing depreciation of fixed assets, linking back to items within the Fixed Asset Register.

  • Date: change the month using the drop-down.
  • Show Depreciation as: choose from Actual or Estimated.
  • Show Asset: choose from Name, number, and type; Name and number; Name

Statement of Accounting Policies

A text-only report. Edit and/or remove fields as necessary.

  • Check details on each of the five tabs and change as necessary.
  • Click Update when you are ready to generate the report.

Notes to the Financial Statements

A combination of text reports and tabular information.

  • Replace the placeholder text in highlighted sections.
  • Text can be added to any grey boxes or they can be removed using the close 'x' icon on the right. Note: grey boxes which are attached to headings do not need to be removed unless you want to remove that section.
  • The Signature section at the bottom is editable. Type directors' names below the lines over placeholder text (Director 1 and Director 2). Save before proceeding to another report.

Minutes for AGM

Fully editable text report.

  • Type over any placeholder text in highlighted sections and edit any other text as necessary.
  • In the signature section, type shareholder/trustee names over the placeholders. There are five signature spaces for shareholder/trustee names - any not needed can be deleted.
  • Ensure you save each text section you edit before navigating away from the screen.

Resolution for Insolvency

Text-only report available for LAQC organisations only. (Determined by your choice in the Notes to the Financial Statements, LAQC drop-down on the Company tab.)

  • Edit any text in the Background section as necessary.
  • Enter shareholder names in the signature section over the '[Shareholder]' placeholders.
  • Ensure you save each text section you edit before navigating away from the screen.

Reconciliation Reports

Reconciliation Reports consist of standard Xero reports you can use to identify variations in your accounts:

  1. Trial Balance
  2. Aged Receivables
  3. Aged Payables
  4. Bank Account Reconciliation**
  5. GST Reconciliation
  6. Fixed Asset Reconciliation
  7. General Ledger Exceptions
  8. Journal Report

** There will be a Bank Account Reconciliation for each unarchived bank account that you have in Xero.

Generate a management report pack

First, on the Reports menu, select All Reports.

The management report packs are available from the Accounting section.

The panel of report options available on each report within a pack are exactly the same as the options available when you're generating one of these reports individually from the Reports menu. You can change the date, comparison, YTD and other options specific to each report as required.

Use the Update button to generate your management report package with the options you've chosen. Use the Update button each time you change the date or other report options.

Report options

Tips for working with text-based management reports

Edit text reports to suit your company

  • Some of your text-based reports may ask for company-specific options to be set from this panel, e.g. imputation credits, auditor's name, all of which you can change and set as necessary.
  • The default text is sample only. You can delete the text entirely, or just change parts of it to meet your specific reporting requirements.

Edit a summary

Annual Accounts and Management Report automatically save to draft

  • If you change the default text in a report inside a report pack, or add a summary or footnote and save these changes, Xero saves the whole report pack on the Draft tab. You can keep working and save as many times as you like.

    More about the Draft tab in the Report Centre

  • If you leave these reports but want to keep working on them later after saving changes, make sure you come back to the report pack on the Drafts tab in the Report Centre.

    More about the Draft tab in the Report Centre

Customised report pack layouts

If you have created and saved your own layout and have set it to be the default for these reports for this organisation, that layout will display by default for the management versions of the report. Similarly, if you create a layout for either of these reports while creating a Management Report or Annual Report and save it as the default, this will be the layout Xero displays when you access these reports individually from the Report Centre.