The Journal report lists all items going into and out of your general ledger (chart of accounts) as the result of transactions and other actions performed in Xero (eg invoices, manual journals, conversion balances).
Your user role will determine whether you can see this report, and if so, whether you can save and publish it or just view it.
This report is also available as part of the Reconciliation Reports.
Run the Journal report
- In the Reports menu, select All Reports.
- Under Accounting, click ... to expand the section if the report is hidden.
- Click Journal Report.
- Select a time frame, then click Update to view your report.
|Order by||Displays the journals falling between the
two dates chosen in order of either:
|Show Tracking||Displays which option each journal line was tracked as on the original transaction. This checkbox shows only if you have set up tracking categories for this organisation.|
|Show Posted Manual Journals Only||Display posted manual journals only.|
View journal entries
Whenever you do something in Xero that creates an entry in your general ledger, Xero creates a journal showing the components of that transaction.
Each journal entry on the report contains a:
- Contact's name
- User's name (System Generated replaces User's name if the transaction was automatically created from a repeating schedule)
- User's description
- Invoice date or payment date
- Tracking column
- Account column
- Debit and Credit column
This is the system description of the journal entry representing the transaction and includes the:
This will show if you've chosen to display this option. If the transaction has multiple line items, then Xero applies tracking to each component of that line including account, tax, accounts payable/receivable or bank.
Shows the accounts used in the construction of the transaction. If the same account has been used across multiple line items on the transaction, then Xero will display a journal line corresponding to each line item on the transaction.
Displays the amounts against each account that make up the transaction, and the totals.
Here's an example of an approved invoice that has an Awaiting Payment status:
This is the journal entry that corresponds with the approved invoice:
View or add manual journal entries
You can view manual journals from the Journal Report page, and if you have the Adviser or Standard user role you'll also be able to create an entry directly in the journal.
View a list of all the manual journal entries using the Manual Journals link.
Add a new manual journal - for accruals or depreciation, and in cases where you can't add or edit a transaction or invoice in Xero. You can do this using the Add New Journal link.