Profit and Loss report (New)

The Profit and Loss report shows your organisation's net income, by deducting expenses from revenue for the report period. This page covers the improved Profit and Loss, which lets you change account groupings, edit formulas and add your own columns.

Access and run the improved Profit and Loss report

  1. In the Reports menu, select All Reports.
  2. Under Financial, click Profit and Loss (New).
  3. Select a date range, then click Update to view your report.

    Image showing user selecting the financial year date range and clicking Update.

Refine your report's settings

Click Report Settings to refine your report.

Image of the Report Settings link.

After you've made your choices, click Update to close Report Settings and view your report.

Report settings explained

Compare periods

Choose the number of previous periods to compare with your selected period.

Accrual accounting basis

Choose Accrual to display revenue earned and expenses that occurred during the date range you selected.

Cash accounting basis

Choose Cash to display revenue received and expenses paid during the date range you selected. For example, bill or invoice payments, spend or receive money transactions.

Show or hide decimals

Numbers will show to 2 decimal places by default.

To show only round numbers, click to clear the Show decimals checkbox.

Filter by tracking

If your organisation uses tracking, you can also filter by tracking category. The filters you choose will appear in a text block on the report. You can edit or remove the text block if you wish.

Edit, move or delete report text blocks

Customise the report using the layout editor

Click Edit Layout to open the layout editor and:

  • Add your own columns for tracking, notes or other custom options. For example, to compare budget vs actual figures.
  • Rearrange accounts and groups.
  • Move accounts between groups.
  • Edit formulas.
  • Move columns around by clicking and dragging.