Mark or unmark a purchase order as billed

Mark an approved purchase order as billed if you've received your ordered goods and a bill from your supplier. Unmark a purchase order as billed to return it to an approved status. If you are purchasing tracked inventory items, marking a purchase order as billed does not update your tracked inventory record.

The Mark as Billed option closes the purchase order but does not create a bill in Xero.

Mark a purchase order as billed

  1. In the Accounts menu, select Purchases.

  2. Under Purchase orders, click Approved.

  3. Click the purchase order you want.

  4. Click Mark as Billed.

    Image of Mark as Billed button

  5. (Optional) Click Copy purchase order to a draft bill to create a bill from the purchase order.

  6. Click OK.

Mark multiple purchase orders as billed

  1. In the Accounts menu, select Purchases.

  2. Under Purchase orders, click Approved.

  3. Select the checkboxes next to the purchase orders you want.

  4. Click Billed, then click OK.

    Image of multiple POs marked as billed.

Unmark a purchase order as billed

  1. In the Accounts menu, select Purchases.

  2. Under Purchase orders, click Billed.

  3. Click the purchase order you want.

  4. Click Options, then select Unmark as billed.

    Image showing options menu with Unmark as billed selected