Pay your employees and send payslips

Pay your employees in bulk using internet banking. Then, email employees their payslips directly from Xero.

Before you start

Make sure you:

How it works

  • Xero produces payment files. You can use these files to make bulk payments online if you hold an account with one of the following banks: ANZ, ASB, BNZ, Kiwibank, Rabobank, TSB Bank or Westpac.
  • If Xero doesn't list your bank, you'll need to pay your employees another way. You could use cash, a cheque or individual online payments.
  • Once you’ve paid your employees, you can email their payslips directly from Xero.

Export payment file from Xero

  1. In the Payroll menu, select Pay Runs.
  2. Click the posted pay run period to view the payment file.
  3. Xero doesn't include negative amounts in the payment file.
  4. Click Options and select Export Payment File.
  5. Save the file and import it into your internet banking.
Contact your bank if you can't import your payment file into internet banking.

Email payslips to employees

  1. In the Payroll menu, select Pay Runs.
  2. Click the posted pay run period to view the payment file.
  3. Click Options and select Email Payslips.
  4. Select the employees you want to email.
  5. Click Email Payslips.

What a payslip displays

On a payslip, your employee can view totals for the current pay period and year to date. The totals include earnings, tax, reimbursements, and deductions, such as KiwiSaver and student loans. Each payslip also lists your employee's pay calendar, IRD number, tax code and period, and leave with the amount of leave accrued and used.

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