Manage your timesheets using My Payroll

As an employee, you can create and submit timesheets for approval. This allows you to receive earnings and leave entitlements. You can also edit timesheets after you’ve submitted them.

How it works

  • You need an invite from your payroll administrator before you can access My Payroll.
  • You can only enter numbers into timesheets.
  • Your entries format as hours (HH) unless you add a colon. When you add a colon, your entry converts to hours and minutes (HH:MM).
  • Xero uses 0:00 if you don’t enter anything into a time block.

Before you start

If you've taken leave during a pay period, submit a leave request for those hours. Don't include leave hours within your timesheet.

Create and submit a timesheet

  1. In the Payroll menu, select My Payroll.
  2. Click the Timesheets tab.
  3. From the Any Status list, select Unsubmitted. This displays timesheets you need to create or complete.

    You can view timesheets created by your payroll administrator in the All Timesheets list.

  4. Click Create to create a timesheet for a pay period.

    Click Create

  5. Click a time block to enter the time you worked.
  6. Enter time using decimal values, rather than hours and minutes. Eg, if you wanted to enter 3 hours and 30 minutes, enter a value of 3.5 in your timesheet.
  7. Select the type of earnings you should receive (eg Regular Hours).
  8. Enter the number of hours you worked.
  9. (Optional) If any of your hours are on a different earnings rate, click Add New to enter the details.
  10. Edit the remaining time blocks to complete the timesheet.
  11. Click Submit.

Edit a submitted timesheet

  1. In the Payroll menu, select My Payroll.
  2. Click the Timesheets tab.
  3. Click the timesheet you want to edit.
  4. Click Edit.
  5. Update your timesheet and re-submit it.