Set up and assign a holiday group for employees

Add a payroll holiday group and assign it to an employee to pay them for public holidays.

How holiday groups work in Xero

You can pay employees for public holidays, or any other paid holidays your organisation provides with holiday groups. Assign a default holiday group to employees right away, or you add a new holiday group if your organisation uses different holidays. Holidays don't reduce employee's hours, and they'll show as a separate line on employee payslips.

Leave requests work with the holiday calendar too. If an employee requests leave during a public holiday, it's accounted for in the request. For example, if someone requests five days leave, and one of the days is a public holiday, then the leave request submits as four days instead of five.

There are default holiday groups for public holidays, or you can create a new holiday group.

View public holidays provided by Xero

  1. In the Settings menu, select General Settings.
  2. Under Features, click Payroll Settings.
  3. Click the Holidays tab.
  4. Click the holiday group in the list and make sure the holidays fit your organisation.

Image showing holiday set up screen.

If you choose to use the public holiday group provided by Xero, add the holiday group to your employees now. Otherwise, add a new holiday group so you can assign that to your employees.

Add a new holiday group to your organisation

  1. In the Settings menu, select Payroll Settings.
  2. Click the Holidays tab.
  3. Click Add Group.
  4. Name the holiday group.
  5. Choose whether to add existing holidays from another holiday group.
  6. Click Add.

Once you add a new holiday group, you can add holidays.

Add a new holiday to your holiday group

  1. Click Add Holiday.
  2. Name the holiday.
  3. Select a date for the holiday.
  4. Select the holiday group.
  5. Click Add.

After you add holidays to a holiday group, assign the group to the relevant employees.

You can delete individual holidays from within the holiday group list.

Assign a holiday group to an employee

  1. In the Payroll menu, select Employees.
  2. Click the employee's name to open their details.
  3. Click the Employment tab.
  4. Under Employment Details, select a holiday group.
  5. Click Save.

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