How Xero calculates straight line depreciation

Straight line depreciation reduces the book value of an asset evenly over the course of its effective life. Xero calculates the annual depreciation by multiplying the depreciable value of the asset by the depreciation rate. Xero calculates monthly depreciation using the full month averaging method.

Depreciable value

The depreciable value of an asset is one of the following:

  • Purchase price
  • Cost limit
  • Purchase price less residual value
  • Cost limit less residual value

For example, if the purchase price is 1500, and the residual value is 200, the depreciable value of the asset is 1300 (1500 - 200 = 1300).

Full month averaging method

With this this method, Xero divides annual depreciation by 12 to calculate monthly depreciation. It doesn't take into consideration the number of days in a month, or if your organisation only used the asset for part of a month.

For example: if the annual depreciation is 260, the monthly depreciation is 21.67 (260 ÷ 12 = 21.67).

If the monthly amount has more than 2 decimal places, Xero automatically rounds it to 2 decimal places. Some months may differ by a few cents so the annual amount is correct.

Depreciation rate

Xero will use the depreciation type you select to calculate the depreciation rate. Choose either:

  • Effective Life (Yrs) - Xero depreciates the asset evenly over its effective life in your organisation, using a rate calculated by dividing 100% by the effective life entered.
  • Rate - Xero depreciates the asset each year by the percentage entered.

For example, if the depreciable value of an asset is 1300 and you:

  • Enter a rate of 20%, the annual depreciation is 260 (1300 x 20% =260).
  • Enter an effective life of 8 years, the rate is 12.5%, and the annual depreciation is 162.50 (100% ÷ 8 = 12.5%), (1300 x 12.5% = 162.50).