Add a spend money transaction

Add a spend money transaction to a bank account in Xero to record a payment that doesn't relate to a bill, expense claim, or refund. You might do this to record the transaction now, rather than adding the spend money when you're reconciling your bank account.

Enter your transaction

  1. From the Dashboard, click the plus icon Image of the plus icon. and select Spend Money.
  2. Select the bank account you've spent money from, then click Next.
  3. Enter your contact's name. You can select an existing contact or add a new contact.
  4. Select the date you spent the money.
  5. Enter details of your transaction into the spend money transaction fields.
  6. (Optional) Click Assign expenses to a customer if you've spent money that you want to recover later as a billable expense.
  7. Click Save.

Image of the New Spend Money screen.

Spend money transaction fields

Descriptions of some of the spend money fields to help you enter your transaction.

Item (Optional)An inventory item. Select an existing item or add a new item.
Amounts areHow to account for GST. Selecting Tax Inclusive includes tax in the total. Selecting Tax Exclusive adds tax to the total.
QtyThe quantity of the item you've bought.
Unit PriceThe price of the item.
AccountAn account (from your chart of accounts) to code the transaction to. Select an existing account or add a new account.
Tax Rate

Tax on the transaction (required only if you've selected Amounts are Tax Exclusive or Tax Inclusive).