Approve or decline expenses in Android

If you have approver status in Xero Expenses, you can approve or decline employee expenses using your Android device.

Access to the new Xero Expenses feature is currently restricted to a selection of businesses in UK, Australia, New Zealand, Asia and USA. It'll be more widely available soon.

Before you start

Approve or decline an employee expense

  1. From the Dashboard, scroll down to review a summary of your Team Expenses by employee.
  2. Tap an expense to open and review it.
  3. If you're editing, tap Edit:
    • Edit the What was it for, Spent at, Spent today or Account fields as needed.
    • To replace a receipt, tap Receipt to open the existing attachment. Tap Image of the delete icon. and select either Replace or Delete.

      Sometimes it can take a few minutes to upload and process receipt details after you have captured the image. If you're in a rush, tap Fill it out myself to enter the details.

    • Tap Tax rate to edit the Total incl. tax. Either accept the standard rate such as 15% GST on Expenses, or adjust to exclude tax.
  4. Tap the menu icon Image of the menu icon. and select either Approve or Decline.
    • If you've approved the expense, you will be able to process the payment under the Accounts tab in Xero.
    • If you have declined the expense, complete the Add a note field and tap Decline.

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