Archive a pay item (for Xero's Pay Run feature)

Archive a pay item that you no longer use in your pay runs.

  1. Under Settings, select General Settings.

  2. Click Pay Items.

  3. From the list of pay items, tick the check box next to name of the pay item you want to archive.

  4. Click Archive.

  5. Click OK. This will:

    • remove it from the pay run process
    • remove its name (but not its rate) from draft pay runs, and from copied pay runs if the run being copied included the item
    • remove its name from employee payslips where the pay run is in approved status
    • move it from the Active tab to the Archived tab, under Pay Items
    • not change any data in reports from completed pay runs

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