Set up your organisation's financial details

Your financial settings include information used to produce your reports, invoices and bills. If you're unsure about the information asked for, you might like to consult your accountant or bookkeeper.

You'll need the Standard or Adviser user role to set and change financial settings.

Image of the financial settings fields.

Once a Xero organisation has been set up, it's not possible to change its base currency. You'll need to add a new organisation with the correct currency.
Xero might call sales tax something different depending on your organisation's country. For example, South African organisations show VAT on their reports and screens in Xero.

Choose your financial year-end

Xero sets a default financial year-end for your organisation: December for a financial year that runs from 1 January to 31 December.

Most organisations set their financial year-end to align with their tax year-end.

Changing your financial year-end date impacts your balances, reports and fixed assets. Avoid changing it if you’ve already set Xero up for your organisation and entered your conversion and comparative balances.

Changing your financial year-end date has considerable impact on fixed assets. If you use fixed assets in Xero, you'll need to take extra steps before changing the date.
  1. From the Settings menu, select General Settings.
  2. Under Organisation, click Financial Settings.
  3. Under Financial Year End, click Change.

    Image of thr 'Change financial year end dialog'.

  4. Choose your financial year-end date.
  5. Click Done.

Choose your sales tax settings

Tax ID Number - enter this number if you need to file or produce sales tax reports and have some kind of registration or identification number from your tax authority, or you need a tax reference number to display on your invoices and reports.

Tax ID Display Name - if you've used a tax ID number, this field is the 'label' or description next to the number that identifies the number on your invoices and reports. These fields are optional but if you enter a tax ID number, you'll need to enter a tax ID display name.

Tax Period - the frequency you review or submit a sales tax report. The report automatically generates the amount of tax charged or paid during the period.

Tax Basis - choose Cash or Accruals Basis, or None if sales tax doesn't apply to your organisation. You need to complete this field so the Xero can generate the Sales Tax Report.

  • Cash basis. You report income when you receive payment and report expenses when you pay your supplier. The report is run based on the date you made or received payments for invoices, bills and expense claims and the date you entered spend or receive money transactions in your bank account.
  • Accruals basis. You report income when you create the invoice and expenses when your supplier bills you. The report is run based on the invoice date or in the case of expense claims, the Reporting date. All other reports in Xero are based on the actual transaction date. For example, spend or receive money date, invoice date, expense claims reporting date.
  • None. Xero won't calculate tax on transactions. Xero will use the accrual basis for your reporting, except those reports which are run on the cash basis only.

Use lock dates to close off your accounts for a period or year end

Lock dates stop any changes to data entered before that date. Only users with the Adviser user role can view, set and change lock dates.

Time zone setting in Xero

The time zone setting in Xero determines the date and time shown for those items that are time-tracked. For example, when a user logs in. Xero also uses the time zone setting for time-stamping all actions recorded in History & Notes.

Xero uses your computer's clock to determine what the current date is when entering any transactions or running reports that default to today's date. For example, entering the date on an invoice, or running the Balance Sheet report as at today's date.

The time zone has no default setting - you choose which time zone you'd like displayed in Xero.