Copy one or more purchase orders

Copy an approved or billed purchase order to a new one to save time. If you copy multiple purchase orders, Xero creates one order for each original. The new purchase order includes a link to the original order or orders.

To help you keep track of your purchases, the purchase order history includes links to the original order or orders. The purchase order numbers show in the Reference field – you can edit these.

  1. In the Accounts menu, select Purchases.
  2. Under Purchase orders, click the status panel of the purchase order or orders you want.

    Image of purchase order status panels.

    You can't copy from the list of All tab purchase orders.

  3. Click a purchase order or select the checkboxes of the ones you want.
  4. Click Options and select Copy to for one purchase order, or click Copy to for multiple orders.

    Images showing multiple purchase orders selected.

  5. Select Purchase Order, then click Create draft.

    Image showing the 'Copy contents' window.

  6. (Optional) Click View items at the top of the screen to review and edit the purchase order or orders. You can also edit later from your draft purchase orders.
You can copy a purchase order or multiple orders to a Bill or Invoice where the total line items don't exceed 100 Lines.