Edit an employee's rate or details in a paid pay run (for Xero's Pay Run feature)

You can override an employee's ordinary rate or change their details in a pay run you've already approved. Xero won't save the changes back to the employee contact record for subsequent pay runs.

  1. In the Accounts menu, select Pay Run.
  2. Open the approved pay run you want to update.
  3. Click on the Net Pay figure of the employee whose pay you want to change. This opens their payslip.

    Net Pay amount.

  4. Under Payslip Options, select Edit.
  5. You'll see a message warning you that changes you make to the employee's payslip may affect other bills in the pay run. Click Continue.
  6. If you want to:
    • Override the pay rate - click on the rate you want to change and enter the new value.
    • Change employee details - click Edit Employee and make your changes. If you change the ordinary rate and you want it to show in this pay run, reselect the ordinary rate from the drop-down list after you've made your changes, or override the rate.
  7. Click Save.
  8. You'll see another message warning you that the changes you have made to the employee's payslip may affect other bills in the pay run. Click Continue.
  9. Click View updated pay run where you can see how the changes you have made to their pay have been applied.

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