Pay an expense claim by cheque

If you have a Canadian organisation in Xero, you can create a cheque payment to pay an expense claim, then print the cheque or save it for printing later.

Find the expense claim and create the cheque payment

  1. Go to Accounts, then Expense Claims.
  2. Click the Awaiting Payment tab.
  3. Open the expense claim you want to pay by cheque.

    Image showing expense claim selected.

  4. Enter the expense claim payment details and check the Pay by cheque box.

    Image showing expense claim refund payment details.

  5. Click Paid.

Complete the Pay by Cheque details

Now that you've created the cheque payment for the expense claim, you'll need to complete the Pay by Cheque details.

Here are some tips for completing the fields.

  • Cheque #

    You can change the number to the next available number, or a cheque number you deleted.

    You cannot reuse a cheque number on an uncleared, reconciled, or voided cheque from the same bank account. Cheque numbers are unique across bank accounts.

  • Pay to

    You can change the payee. Both names appear on the cheque - the original payee displays as a reference so you know who the payment is to.

  • Memo

    Add, edit, or delete a memo to display on the cheque.

  • Address

    If you add or change the address of your payee, this will also update the contact's postal address.

  • Cheque Style

    You can change the style applied to the cheque.

Print the cheque or save it

After you've completed the Pay by Cheque details, choose to print the cheque or save the cheque payment.

  • Save & Print PDF

    Save & Print generates the cheque PDF ready for you to print.

    Before you print the cheque, you will need to do the following:

  • Save

    Save the cheque payment in the following situations:

    • If you want to print the cheque from Xero later.
    • If you want to use your own cheque book or other cheque printing software.