Pay a bill by cheque

If you have a Canadian organisation, you can make a bill payment by cheque then print it, save it for later, or export the cheque information. If you select to pay multiple bills, they'll all use the same cheque style.

Find the bills and create the payment

  1. In the Accounts menu, select Purchases.
  2. Click the Awaiting Payment tab.
  3. Select the bills you want to pay.
  4. Click Make Payment.

    Image of multiple bills selected on the Awaiting Payment tab with the Make Payment button.

  5. Click Pay by Cheque.
  6. Enter the Pay by Cheque details
  7. Print the cheque, save it for later, or export the cheque data

Pay by Cheque fields explained

This section provides guidance and tips on the Pay by Cheque fields.

  • Bank Account

    You can change the bank account for the payment to another in your base currency.

    Bank accounts are listed in order of the account code assigned in your Chart of Accounts. To change the order of bank accounts, simply update the account code.
  • Cheque Numbering

    You can update the numbering that the cheque starts with.

  • Cheque Style

    You can change the style applied to the cheque.

  • Bills

    This number shows how many bills are begin paid.

  • Cheque #

    You can change the number to the next available number, or a cheque number you deleted.

    You cannot reuse a cheque number on an uncleared, reconciled, or voided cheque from the same bank account. Cheque numbers are unique across bank accounts.

  • Pay to

    You can change the payee. Both names appear on the cheque - the original payee displays as a reference so you know who the payment is to.

  • Address

    If you add or change the address of your payee, this will also update the contact's postal address.

  • Date

    You can change this date to a date in the future or past.

  • Memo

    Add, edit, or delete a memo to display on the cheque.

  • Amount

    You can change the amount to less than the bill amount.

Print, Save, and Export fields explained

This section provides guidance and tips on the Print, Save, and Export fields.

  • Export Cheque CSV

    If you export the cheque information to a CSV file, you can then import it into VersaCheck to print.

  • Save & Print PDF

    Before you print the cheque, you'll need to:

    • Change the page scaling to none so the cheque fits the preprinted cheque voucher exactly.
    • If this is your first time printing this cheque style or you've changed the print alignment, do a test print onto blank US-letter paper. You may need to adjust the print alignment.
    • Use compatible cheque stock.
  • Save

    Save the cheque payment in the following situations:

    • If you want to print the cheque from Xero later.
    • If you want to use your own cheque book or other cheque printing software.