PayPal direct feeds

Connect your Xero bank accounts with Paypal to get your transactions automatically imported into Xero every 12 hours. You can also refresh the feed any time to import new transactions into Xero.

Eligible account types

  • Business Accounts
  • Personal Accounts
If your account type is not eligible

If your account type is not eligible for direct feeds, try manually import PayPal transactions into Xero.

Update your existing feed

If you have an existing PayPal feed you can upgrade to a direct feed. You only need to do this once:

  1. In the Accounts menu, select Bank Accounts.
  2. Find the PayPal account that you want to update.
  3. Click update.

Connect your accounts

  1. In the Accounts menu, select Bank Accounts and click Add Bank Account.
  2. Start typing 'PayPal', then select PayPal from the list.
  3. Click Login & Connect Accounts.
  4. Enter your PayPal online banking username and password, then click Sign On.
  5. Select the accounts you'd like to connect with Xero, then click Continue.
  6. Select the checkbox to confirm that you've read the Terms and Conditions, then click Connect My Accounts.
  7. Next to each currency, click the check box to import the feeds into Xero. If you have an existing account you’ll have the option to select that account from the dropdown box.
  8. For each bank account, select the start date that you'd like transactions imported from. If you don't update this, transactions from the last 180 days will be imported into Xero.
  9. Click Connect.

Once connected, your bank transactions will immediately import into Xero. For transactions older than 180 days, you'll need to manually import them.

You can connect extra PayPal currencies at any time. Add a new bank account in Xero and select the new currency you'd like to connect. If you have an existing account you’ll have the option to select that account from the dropdown box.

Transactions included in the direct feed

The PayPal feed only includes transactions:

  • with a status of Completed, Cleared or Reversed.
  • in the same currency of the PayPal account you set up in Xero.
  • that do not have a value of 0.00.

If your PayPal account is being used as a payment gateway.

If you make payments from a bank account or credit card that pass through PayPal (and are not PayPal funds), these payments will import into your PayPal account in Xero. You can then reconcile them using transfers from your bank account.

Refresh the feed

If you don't want to wait up to 12 hours to get new transactions imported into Xero, you can refresh your feed.

  1. In the Accounts menu, select Bank Accounts.
  2. Find the PayPal account you want to refresh. Click Manage Account , then click Refresh Bank Feed.

    Image showing the refresh bank feed link.