Edit or remove a payment from a paid pay run (using Xero's Pay Run feature)

To change or delete a payment in a pay run with a Paid status, you need to remove and redo all transactions. You can then update the transaction and process the pay run again.

  1. In the Accounts menu, select Pay Run.
  2. Open the pay run you want to edit.
  3. Click the Net Pay amount for the line item you want to update.
  4. Click the Total amount to go to the transaction in your account.

    Click into the Net Pay amount.

  5. From the Options menu, select Remove & Redo. This will move the bank transaction to an unreconciled state.
  6. Return to the pay run you're editing. Repeat the process above to change the status of items from 'Paid' to 'Awaiting payment'.
  7. Click the Net Pay field for the employee payment you want to edit or remove.
  8. Under Payslip Options, select Edit to update pay items or Void to delete the payslip.

    Click Voide or edit.