Delete or void a pay run (using Xero's Pay Run feature)

Delete a draft pay run, or void an approved one.

How it works

  • You can delete any pay run with a Draft status.
  • If the pay run has been approved but not paid, you can void it. When you void a pay run, Xero:
    • Reverses all the transactions created from the pay run originally
    • Prohibits viewing and copying the payslips within the pay run
    • Displays pay run as Voided in the summary list of pay runs
    • Shows bills and payslips related to the pay run under the All tab in Purchases with a Voided status and an Amount due set as 0.00
    • Removes the pay run from the pay run bar graph
  • If the pay run has been paid (even partially), you can only delete or void it if you remove all payments from the relevant bank account.

Delete a draft pay run

  1. In the Accounts menu, select Pay Run.
  2. Find the pay run you want to delete.
  3. Click the delete icon Image of the delete icon. to the right of the pay run line.

Void an approved pay run

  1. In the Accounts menu, select Pay Run.
  2. Open the pay run you want to void.
  3. Under Pay Run Options, select Void.