Delete or void a pay run (using Xero's Pay Run feature)

Delete a draft pay run, or void an approved one.

How it works

  • You can delete any pay run which still has the status of Draft.

  • If the pay run has been Approved but not Paid, you can void it. When you void a pay run, Xero will:

    • Reverse all the transactions created from the pay run originally.

    • Prohibit viewing and copying the payslips within the pay run.

    • Display pay run as Voided in the summary list of pay runs.

    • Show bills and payslips related to the pay run under the All tab in Purchases with a Voided status and an Amount due set as 0.00.

    • Remove the pay run from the pay run bar graph.

  • If the pay run has been Paid, even partially, you can't delete or void it unless you remove all payments from the relevant bank account.

    Void a paid pay run

Delete a draft pay run

  1. In the Accounts menu, select Pay Run.

  2. Find the pay run you want to delete.

  3. Click on the Delete. to the right of the line it is on to remove the pay run from Xero.

Void an approved pay run

  1. In the Accounts menu, select Pay Run.

  2. Open the pay run you want to void.

  3. Under Pay Run Options, select Void.

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