Organisation settings

Update your organisation’s settings, including the basic information displayed in Xero, and choose what information to display on online invoices.

Your user role determines if you can access organisation settings.

Change your organisation's basic information

  1. In the Settings menu, select General Settings.
  2. Click Organisation Settings.
  3. Enter or edit the basic information and contact details.

Share some organisation information

When you turn this setting on:

  • The details you've chosen to include will show in the footer of your online invoices and quotes.
  • Users in your organisation will be able to add this information to their public user profile.

To turn this setting on:

  1. Under Include some of your information..., select On.

    Organisation settings

  2. Select the fields to include on your organisation’s online invoices.
  3. Read and agree to the Terms and Conditions by selecting the checkbox.
  4. Click Save.

Basic information fields explained

Display name

The display name is the name you'll see in Xero.

If you're setting up a bank feed, you should use this name when asked to provide the 'organisation name' for Xero.

Legal / Trading name (required)

The Legal / Trading name is the name that will appear by default on:

  • Financial reports
  • Your outgoing invoices and quotes
  • Batch deposit summary
  • Invoices sent using Xero to Xero

Either name can be up to 225 characters in length. The display name will be truncated if it doesn't fit on the dashboard or in the top navigation bar of every Xero screen. In reports, the organisation name will always show in full, no matter how long it is.

If you change the display or legal/trading name in Xero, it will update any new reports you have saved or published. Older style published and draft reports will retain the original legal/trading name.


This logo will appear with your profile in the Xero business directory.

The logo file size must be less than 1MB. If your file is too large, you can resize the logo using a graphics program. For best results, upload the largest logo you have, at least 140 pixels on its shortest side.

The logo will also appear on PDF and online version of invoices, quotes and other documents using your standard branding theme. Clear the check box Use this logo in my invoices if you don't want your logo in your standard branding theme. You can also add your logo to transactions directly.

What is your line of business?

Enter a specific description of what your organisation does. This field will automatically suggest descriptions as you begin typing, based on what others have entered. If none of the suggestions apply to you, just enter your own unique description.

Organisation type (required)

Your organisation's legal structure. If none of the options match your organisation's legal structure exactly, just select the closest one.

Australian Business Number (ABN) and Branch (if applicable)

Enter your 11-digit ABN number if you are registered with the Australian Business Register (ABR), and your branch (if applicable). The number will display on your customer invoices and quotes if you have chosen this setting as part of your PDF branding theme. If you edit this number, all PDFs generated from now on will show the updated number.

Organisation description

This text will appear in the footer of your online invoices and quotes, if you check the box to make it public.

Contact details fields explained

Postal address

(Optional) Your postal address will appear on invoices and quotes using a standard branding theme (whether you select it or not).

You can change your contact address details on transactions if you need to, or remove registered office address from transactions.

If you leave the postal address blank, nothing will display in an invoice or quote footer (except the ABN if you provided this).

Physical address

If you enter a physical address here, you can use DOCX templates to display it on invoices and quotes. If it is geocoded, you'll be able to display a map link to your premises in online invoices.


If you use payroll in Xero to lodge the Tax file number (TFN) declaration, the phone and fax numbers you enter here are included in the file you send to the ATO.

Add contact field

(Optional) Click + Add contact field to add fields to your profile.

If you use payroll in Xero to lodge the Tax file number (TFN) declaration, the phone and fax numbers you enter here are included in the file you send to the ATO.