How does Xero populate the Simpler BAS?

Xero populates the GST labels on the activity statement according to the tax rates you apply to transactions. To view the transactions making up each GST amount on the activity statement, check the GST audit report.

Depending on your BAS settings, your activity statement might have other labels that you need to manually complete.

This page explains how the Simpler BAS activity statement is populated. If you use the full BAS reporting method, see GST Calculation Worksheet instead.

Goods and services tax section

G1 - Total sales

The tax inclusive total of all transaction lines in the period using any of the following tax rates:

  • GST on Income
  • GST Free Exports
  • GST Free Income
  • Sales accounts with the tax rate Input Taxed
  • Your own tax rates with the tax types Sales, GST Free Sales, and Exempt Income when used with sales accounts

PAYG tax withheld section

If you use payroll in Xero, you can set up your pay items to automatically populate boxes W1 and W2 in your activity statement. You can overwrite the amounts added by Xero if you need to. If you don’t use payroll in Xero, you can manually enter your PAYG tax withheld amounts.

Amounts you owe the Tax Office

1A - GST on sales

Includes the GST portion of all transactions that use a tax rate that has a Sales tax type.

4 - PAYG tax withheld

The PAYG withholding total for the period. This value is copied down from label W5.

8A - Total owed to the ATO

Sum total of taxes owed to the ATO for the period. This total is offset with the total in label 8B to work out your payment to, or refund from, the ATO.

Amounts the Tax Office owes you

1B - GST on purchases

Includes the GST portion of all transactions that use a tax rate that has a Purchases tax type.

8B - Total owed by the ATO

Total GST credits for the period. This total is offset with the total in label 8A to work out your payment to, or refund from, the ATO.

Payment

9 - Your payment amount / Your refund amount

Amount you pay to, or receive from, the ATO.