Expense Claim Summary

The Expense Claim Summary report shows a summary of a whole expense claim including accounts, receipt details and notes. Anyone who submits an expense claim can view this report for their own submitted claim. Your user role will determine whether you can view the report for the submitted claims of other users. If you have a Standard + No Reports user role, you can't access reports.

Access the Expense Claim Summary report

The Expense Claim Summary report is generated for any individual expense claim at the time you submit it, or any claim that is approved or paid.

Access the Expense Claim Summary report from within Accounts > Expense Claims. Any claim that has a status of Awaiting Authorisation, Awaiting Approval, Awaiting Payment or Paid will link to the report. You cannot generate this report directly from Report Centre.

Click on the expense claim to open it, then click the View Expense Claim Summary Report link to access the report:

Click on the 'View Expense Claim Summary Report' link on the claim, in this case on the Awaiting Approval tab.

You may not be able to see expense claims of every status. Which expense claim tabs you can view will depend on your user role.

If you have a Standard + Reports or Adviser user role, you can also access the Expense Claim Summary Report by drilling down from the expense claims section of the Aged Payables report.

View receipts

The Expense Claim Summary report shows all components of the expense claim. These are:

  • submitted or approved receipts on the claim, and receipt date
  • accounts used on any of the receipts in the claim and the amount assigned to each (including GST)
  • any notes submitted or added to the claim. Notes submitted with each receipt are shown with that receipt.

The total shown for the expense claim is less any declined receipts.

This report draws its data from the expense claim, not from the chart of accounts. Unless the claim has been authorised, these amounts will not display in your chart of accounts or other reports that draw data from the chart of accounts.

Select individual receipt line item

Click on a line item on the Expense Claim Summary to view the individual receipt submitted.

View receipt detail from Expense Claim Summary line item.

Export the report

To export the report:

  1. Click Export, then select your preferred export option:

    • Excel
    • PDF (printable format)
    • Google Sheets
  2. Open, save or print the file as you need.