Revert a pay run to draft

Revert the last posted pay run to draft so you can make changes before you pay your employees.

You can only revert the most recent pay run for the pay period. If you've already paid your employees or you're trying to correct older pay runs, you'll need to process an unscheduled pay run to make those adjustments.

Process an unscheduled pay run

Before you revert a pay run

Make sure you've:

  • Removed any draft pay runs in the period
  • Considered the impact that reverting a pay run may have on previous periods for:
  • Leave liability account balances
  • Payment of PAYG or superannuation. You can't revert a pay run if the superannuation liability was paid using automated super.
  • Calculation and/or lodgement of payroll tax
  • BAS statements

Revert a pay run to draft

  1. Go to Payroll, then click Pay Runs.
  2. From Pay Run History, click the pay run you want to revert.
  3. Click Pay Run Options and click Revert to Draft.
  4. Click Yes to confirm.

After you revert a pay run, the transaction in Xero will be unposted (including tax amounts).

Make changes to the draft pay run by adjusting your employees' pay, and then process the pay run as usual.