Approve or reject leave using My Payroll

If you're an employee with authorisation to approve leave, you can review and approve it using the My Payroll employee portal.

If you’re a Payroll Admin, you'll approve or reject leave in a different screen.

Approve or reject a pending request

When an employee requests leave and chooses you as an approver, you’ll get an email requesting approval. You can log in from this email, or from the Xero login page.

  1. In the Payroll menu, select My Payroll. If you don’t see the menu, don't worry you're already in it.
  2. Click on the Team Management tab.
  3. Under Pending Requests, click on the request to open it.
  4. Review the request and edit some details if needed.
  5. Click Approve, or Reject, or Reject With a Note.

Approved requests stay in the team management section until you process them in a pay run.

Reject an approved request

You can reject a request that you've approved, before you process it in a pay run.

  1. Click on the Team Management tab.
  2. Under Approved Requests, click on the request to open it.
  3. Click Reject or Reject With a Note.

Xero sends an email to the employee letting them know their request has been rejected.