Approve or reject leave requests in My Payroll

If you're an employee with authorisation to approve leave, you can review and approve it using the My Payroll employee portal.

These instructions are for authorised employees. Go to approve or reject leave requests if you’re a Payroll Admin.

Approve or reject a pending request

When an employee requests leave and chooses you as an approver, you’ll get an email requesting approval. You can log in from this email, or from the Xero login page.

  1. In the Payroll menu, select My Payroll.
    If you have no Payroll menu, you only have access to My Payroll, and you’re already there!
  2. Click on the Team Management tab.
  3. Under Pending Requests, click on the request to open it.
  4. Review the request and edit some details if needed.
  5. Click Approve; or Reject or Reject With a Note.

Approved requests stay in the team management section until you process them in a pay run.

Reject an approved request

You can reject a request that you've approved, before you process it in a pay run.

  1. Click on the Team Management tab.
  2. Under Approved Requests, click on the request to open it.
  3. Click Reject or Reject With a Note.

An email is sent to the employee, letting them know the request is rejected.