How Xero calculates straight line depreciation

Straight line depreciation reduces the book value of an asset evenly over the course of its effective life. Xero calculates the annual depreciation by multiplying the depreciable value of the asset by the depreciation rate. Xero calculates monthly depreciation using the actual days averaging method.

Depreciable value

The depreciable value of an asset is one of the following:

  • Purchase price
  • Cost limit
  • Purchase price less residual value
  • Cost limit less residual value

For example, if the purchase price is 1500, and the residual value is 200, the depreciable value of the asset is 1300 (1500 - 200 = 1300).

Actual days averaging method

With this method, Xero divides annual depreciation by the number of days in the month to calculate monthly depreciation.

  • If you own an asset for a whole month, the calculation is annual depreciation ÷ 365 x number of days in the month.
  • If you add or dispose of an asset part way through the month, the calculation is annual depreciation ÷ 365 x number of days your organisation used the asset.

For example: If you own an asset for 14 days of a month, and the annual depreciation is 260, the depreciation for that month is 9.94 (260 ÷ 365 = 0.71), (0.71 x 14 =9.94).

For leap years, Xero uses 366 days to calculate monthly depreciation.

Depreciation rate

Xero will use the depreciation type you select to calculate the depreciation rate. Choose either:

  • Effective Life (Yrs) - Xero depreciates the asset evenly over its effective life in your organisation, using a rate calculated by dividing 100% by the effective life entered.
  • Rate - Xero depreciates the asset each year by the percentage entered.

For example, if the depreciable value of an asset is 1300 and you:

  • Enter a rate of 20%, the annual depreciation is 260 (1300 x 20% =260).
  • Enter an effective life of 8 years, the rate is 12.5%, and the annual depreciation is 162.50 (100% ÷ 8 = 12.5%), (1300 x 12.5% = 162.50).