Add a billable expense to a bill

Assign expenses that you want to recover from your customers, when entering the bill from your supplier. You can choose which customer to assign the expenses to when you're entering the bill, or you can decide the customer later.

Before you start

If you know which customer you want to assign expenses to, make sure they're set up as a contact in Xero first. You're not able to assign expenses to contacts who you haven't added.

Add a contact

Add a bill and assign expenses to customer

  1. Add the bill.
  2. Click Assign expenses to a customer.

    Image of the Assign expenses to a customer link within a bill.

  3. For each item that you want to on-charge, search and select your customer or choose Decide customer later.

    Image of the Assign a customer to any billable expense box

  4. Click OK.
  5. Save or approve the bill.