VAT Audit Report

Run Xero's VAT Audit Report to see transactions that make up the VAT owed by or to your organisation for the VAT period being reported. Xero runs the VAT Audit Report in conjunction with the VAT Return or the Flat Rate VAT Return. You can't run the VAT Audit Report directly from Report Centre.

Xero uses only one VAT account. The VAT portion of all transactions you enter into Xero go into this account to be used to create the VAT Return. If you add additional VAT accounts to your Chart of Accounts, any VAT amounts assigned to them won't be included in your VAT Return or VAT Audit report. You can also read an overview of how VAT is treated in Xero in The accounting behind Xero.

If your organisation isn't registered for VAT, none of the VAT-related reports will display in Report Centre.

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Run the VAT Audit Report to see VAT for the report's period.

Generate the VAT Audit report

Xero generates the VAT Audit report directly from the VAT Return (or the Flat Rate VAT Return) based on the period the VAT Return is for. You need to complete all the VAT details in Financial Settings before running the VAT Return and VAT Audit Reports so they are accurate.

View the list of transactions

View VAT transactions on the Audit Report.

Regardless of the date of a transaction, its amount will only be recorded against an account in your Chart of Accounts and be picked up for VAT once it has been approved, that is, invoices or bills that have been approved and are on the Awaiting Payment tabs, or expense claims that have been authorised. Bank transactions, that is, Receive or Spend Money transactions, bank account transfers and invoice or bill payments display immediately.

Reference

The Reference column shows a reference from the source transaction, if any exists.

Click the invoice reference link to view the invoice details.

View source transaction

Click on the reference or account name to drill down into the original invoice, credit note, transaction or expense claim to see the VAT component.

View invoice to see VAT component on a sale.

Switch tabs

Return tab

Click the VAT Return tab to switch back to the Return that the transactions are displaying for.

If you are viewing a VAT Return and Audit Report that has been saved or published by someone with the Adviser user role, you may see summary information or additional notes on the report. Depending on the status of the report and your role you will be able to export, archive, save or edit it.
Reports and budget role comparison

Publish the VAT Audit Report in Xero

Publish the VAT Audit Report in Xero to your list of published reports in order to keep a record of your VAT transactions for the period.

  1. Click the File VAT Now... button.

    Click the File VAT Now button to go to VAT Return (Draft) and file and publish, or publish only.

  2. Click the Publish button on the VAT Return (Draft) report.

    Click the Publish button to go to the File VAT Return screen.

  3. Go to Reports > All Reports to see your VAT Audit report under the Published tab.

    Click the Published tab to see your Audit Report in Xero.

We recommend you publish your VAT Returns in Xero in sequence. This ensures any VAT transactions entered after their relevant VAT period are not accounted for twice.

Printing and exporting the VAT Audit Report

Click the Print button to print your report.

Choose a document format from the Export drop down menu.

Provided your user role allows, you can export the VAT Audit Report to Excel, PDF or Google Docs formats. You can also print directly from your browser using the Print button.

Help on exporting reports

Note: both VAT reports will export as one

When you export the VAT Audit Report to PDF, the VAT Return will print in the same PDF.

Similarly, when you export your VAT Audit Report to Excel or Google Docs, you will export both reports, with each report displaying on a separate tab.